Administrative/ Project Assistant

Overview

Part-time admin assistant supporting office ops, production staff, and project management.

Key Responsibilities

• document prep
• deltek entry
• billing support
• client communication
• file management
• phone handling

Tasks

-Produce/Edit/Format letters, memos and correspondence which may include surveying or engineering agreements, reports, -Assist with meeting preparation and calendar management -Assist production staff with contracting, billing, accounting and client communication -Enter/maintain project setup and plans in Deltek (Vantagepoint), with assistance -Maintain filing systems which may include insurance certificates, contracts, agreements, project files -Copying/scanning/faxing/other administrative tasks -Assist in making travel and event arrangements -Provides administrative support for office staff -Answer and direct phone calls

Requirements

• adobe
• bluebeam
• deltek
• ms office
• bs degree
• time management

What You Bring

-Excellent time management skills and ability to prioritize work -Proficient in Adobe/Bluebeam -Strong organizational skills with the ability to multitask -2-5 years’ administrative experience -AS or BS (preferred) degree or equivalent years of experience -Familiarity with Deltek/ Vantagepoint a huge plus -Knowledge of office management systems and procedure -Attention to detail and problem-solving skills -Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

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About Hoyle, Tanner & Associates, Inc.

-Their work ranges from designing complex airport systems to rehabilitating wastewater treatment plants and stormwater networks. -With expertise in aviation and wastewater, they blend technical depth—FAA compliance, advanced treatment systems—with hands‑on field and construction management. -They stand out for innovative tools—drone mapping, GIS modeling, energy‑efficient processes—and nimble responses to tight regulatory schedules. -They focus on long-term relationships with clients, offering troubleshooting or emergency support long after project delivery.

Sector Specialisms

Visa Sponsorship

-no visa sponsorship offered.