Office Coordinator

Description

• Manage corporate computer and technology inventory; set up workstations and assist with new hire equipment onboarding
• Welcome visitors and direct them to appropriate personnel or meeting spaces
• Occasionally lift and/or move up to 25 pounds (e.g., office supplies, packages).
• Support scheduling, planning, and logistical coordination for meetings and events as requested
• Oversee office supply inventory and cultivate vendor relationships
• Report maintenance issues and liaise with facilities management and janitorial services
• Maintain a clean, organized, and welcoming office environment.
• Code and categorize credit card transactions as required
• Receive, sort, date, log, and distribute incoming mail; promptly notify recipients of time-sensitive items
• Manage uniform inventory and create name badges for new employees
• Manage incoming phone calls, voicemail, and email; maintain up-to-date contact lists
• Maintain maintenance logs and coordinate service requests as needed
• Deliver exceptional customer service to all clients, visitors, and team members
• Provide general administrative support as requested
• Prepare and dispatch outgoing mail and packages, including inter-office and courier deliveries
• Utilize accounting system to look up resident information and print checks as requested
• Print vendor invoices and prepare mailings with provided instructions
• Maintain positive relationships with building tenants, keeping them informed about office updates as needed, and respond quickly to their needs.
• Support event coordination: maintain supply inventory and serve as primary contact for event orders and cross-departmental planning.
• Scan incoming deposits and collaborate with property accountants to apply them to appropriate ledgers
• Maintain organized recordkeeping and office documentation
• Administer T-Mobile account and coordinate phone orders for property locations

Requirements

• Exceptional organizational and time management skills
• Ability to sit or stand for extended periods while performing office tasks.
• ORCA card
• Frequent use of hands and fingers for typing, filing, and office equipment operation.
• High school diploma or equivalent required; associate or bachelor's degree preferred
• Previous office administration experience required
• Outstanding communication and customer service abilities
• Basic understanding of financial transactions and attention to detail for accounting support tasks.
• Proficiency in Microsoft Office Suite or similar productivity software
• Visual acuity to read documents, computer screens, and printed materials.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Hearing ability to respond to phone calls and in-person communication.

Benefits

• MetLife Supplemental Insurance options
• 15 PTO days, 8 paid holidays, and 1 floating holiday
• Wellness program and e-learning platform for ongoing development
• Long-Term and Short-Term Disability options
• Employee Assistance Program (legal, financial, and counseling services)
• 401(k) plan (after 90 days)
• Medical, Dental, and Vision insurance (eligible after 60 days)

Training + Development

Interview process

Visa Sponsorship

Security clearance