Office Coordinator at The Neiders Company in Seattle, WA | Kablio
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Office Coordinator
The Neiders Company
Providing specialized services in infrastructure, construction, and civil engineering projects.
Handles office admin, front desk, facilities, and basic accounting support.
5 days ago ago
Expert & Leadership (13+ years), Junior (1-3 years), Experienced (8-12 years)
Full Time
Seattle, WA
Office Full-Time
Company Size
250 Employees
Service Specialisms
Consulting
Project Management
Design
Engineering
Property Development
Sector Specialisms
Affordable Housing
Apartment Communities
Residential Real Estate
Property Investment
Property Management
Role
Description
equipment setup
inventory management
vendor relations
mail handling
accounting system
event coordination
Manage corporate computer and technology inventory; set up workstations and assist with new hire equipment onboarding
Welcome visitors and direct them to appropriate personnel or meeting spaces
Occasionally lift and/or move up to 25 pounds (e.g., office supplies, packages).
Support scheduling, planning, and logistical coordination for meetings and events as requested
Oversee office supply inventory and cultivate vendor relationships
Report maintenance issues and liaise with facilities management and janitorial services
Maintain a clean, organized, and welcoming office environment.
Code and categorize credit card transactions as required
Receive, sort, date, log, and distribute incoming mail; promptly notify recipients of time-sensitive items
Manage uniform inventory and create name badges for new employees
Manage incoming phone calls, voicemail, and email; maintain up-to-date contact lists
Maintain maintenance logs and coordinate service requests as needed
Deliver exceptional customer service to all clients, visitors, and team members
Provide general administrative support as requested
Prepare and dispatch outgoing mail and packages, including inter-office and courier deliveries
Utilize accounting system to look up resident information and print checks as requested
Print vendor invoices and prepare mailings with provided instructions
Maintain positive relationships with building tenants, keeping them informed about office updates as needed, and respond quickly to their needs.
Support event coordination: maintain supply inventory and serve as primary contact for event orders and cross-departmental planning.
Scan incoming deposits and collaborate with property accountants to apply them to appropriate ledgers
Maintain organized recordkeeping and office documentation
Administer T-Mobile account and coordinate phone orders for property locations
Requirements
microsoft office
orca
high school
office admin
communication
organizational
Exceptional organizational and time management skills
Ability to sit or stand for extended periods while performing office tasks.
ORCA card
Frequent use of hands and fingers for typing, filing, and office equipment operation.
High school diploma or equivalent required; associate or bachelor's degree preferred
Previous office administration experience required
Outstanding communication and customer service abilities
Basic understanding of financial transactions and attention to detail for accounting support tasks.
Proficiency in Microsoft Office Suite or similar productivity software
Visual acuity to read documents, computer screens, and printed materials.
Ability to communicate clearly and effectively, both verbally and in writing.
Hearing ability to respond to phone calls and in-person communication.
Benefits
MetLife Supplemental Insurance options
15 PTO days, 8 paid holidays, and 1 floating holiday
Wellness program and e-learning platform for ongoing development
Long-Term and Short-Term Disability options
Employee Assistance Program (legal, financial, and counseling services)
401(k) plan (after 90 days)
Medical, Dental, and Vision insurance (eligible after 60 days)
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
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Company
Overview
Founded with a clear vision to build impactful and sustainable infrastructure projects.
Thrives on deep expertise in civil engineering and infrastructure development.
Typical projects include large-scale infrastructure, transportation networks, and industrial facilities.
Focused on delivering both complex and high-value engineering solutions across multiple sectors.
Known for the ability to tackle challenging projects, from design to construction, with a collaborative approach.
Reputation built on quality, reliability, and innovative engineering solutions.
Culture + Values
Environment + Sustainability
Inclusion & Diversity
Articles
The Neiders Company LinkedIn
Neiders Company Linktree