Solar Mechanical Procurement Coordinator

Overview

Coordinates mechanical procurement, logistics, and supplier management for solar projects.

Key Responsibilities

• material tracking
• fabrication tracking
• vessel monitoring
• supplier coordination
• reporting
• contract management

Tasks

-Communicate changes in delivery schedules that may affect the Project -Manage and facilitate all Contracts (Letter of Intent / Purchase Orders) -Manage internal Departments to ensure key design deliverable dates are achieved to maintain procurement schedule -Track fabrication to ensure timely completion to meet vessel departure dates -Build material tracking matrix for onsite receiving -Track steel procurement to ensure timely completion to meet fabrication schedule -Track and report vessel status during ocean transit -Track and maintain change order log -Communicate material storage requirements to Project teams to ensure precautions are taken to prevent storage staining -Coordinate with Supplier to ensure material is delivered to match the construction sequence -Monitor and report status of vessel discharge and transloading -Order and provide receiving stamps to Project Teams -Train Project Team on packing lists reading and data entry -Participate in design coordination meetings -Capture and distribute meeting minutes to ensure accountability -Coordinate with Superintendents on Project status and delivery needs -Coordinate with Supplier to ensure proper quantities and types of material is loaded onto vessels -Coordinate with Supplier to ensure proper paperwork is provided with outbound trucks -Establish and lead weekly Supply Chain Coordination Meeting with Suppliers -Manage internal Departments to ensure key contractual milestones are achieved to maintain procurement schedule -Track vessel arrivals to the points of origin -Tracker vessel departure dates to ensure alignment to maintain delivery schedule -Track material fabrication to ensure correct quantities are produced to achieve delivery schedule -Issue daily reports to include schedule inbound trucks with quantity / types of material -Monitor and report Port congestions -Support Project Team on managing Commissioning -Coordinate with Supplier to ensure adequate quantity of trucks are booked to meet delivery schedule -Manage Supplier to ensure precautions are taken to prevent storage staining -Manage 3rd party inspections and track quality control issues -Issue weekly report to include fabrication status, vessel status, quantity of trucks delivered, and quantities shipped -Manage Suppliers to ensure timely release of Bill of Material to commence fabrication in accordance with the procurement schedule -Coordinate with Supplier to draft an outbound delivery plan for breakbulk vessels -Report inbound trucks to Project Teams -Coordinate with Supplier to ensure Supplier is utilizing best industry standards on material packaging

Requirements

• communication
• contracts
• ms office
• plangrid
• solar
• 1-2 years

What You Bring

-Excellent written and verbal communications skills, including ability to write clear and detailed technical reports, presentations, and emails -Familiar with construction and supply contracts as well as understanding of budgets and financial models -Fluent in MS Office products -Minimum 1-2 years office experience in Procurement Subcontractor -Familiarity with PlanGrid or similar platform -Experience in solar industry preferred -Must be comfortable with the technical aspects of the job as well as business and client interactions and negotiations -High school diploma required, some college preferred -Able to establish and maintain good relations with clients and suppliers

People Also Searched For

About Moss & Associates (Construction)

-The company has built a diverse portfolio, delivering projects across residential, commercial, industrial, and infrastructure sectors. -The company stands out for its ability to manage complex, large-scale projects, including high-profile government and private sector contracts. -Specializing in heavy civil work, the company has helped transform urban landscapes, constructing roads, bridges, and critical infrastructure. -Embracing a forward-thinking approach, the company integrates cutting-edge construction technologies to improve efficiency and quality. -The company has gained a reputation for its strong leadership, project management excellence, and unwavering commitment to timely project completion.

Sector Specialisms