Executive Administration

Description

• Maintain and update team trackers, dashboards, and documentation to support project tracking and business reporting.
• Monitor and manage shared inboxes, flagging priority items, responding where appropriate, and ensuring timely follow-ups.
• Support meeting coordination including agenda creation, minutes, follow-ups, and action tracking.
• Assist with the coordination of team activities, stakeholder meetings, engagement events, and onboarding logistics.
• Prepare and format reports, presentations, and documents in line with company standards; assist with data entry and basic analysis in Excel.
• Provide general administrative support to the broader team and contribute to the smooth execution of day-to-day operations.
• Organize and manage documents and resources using SharePoint or other internal systems, ensuring accuracy and accessibility.
• Raise purchase orders and support documentation for finance and procurement processes as needed.
• Provide comprehensive administrative support to assigned leaders, including calendar management, scheduling meetings, and coordinating with internal and external stakeholders.

Requirements

• High level of discretion and professionalism when handling sensitive information
• Excellent organizational and multitasking abilities
• Ability to work independently, manage time effectively, and adapt to changing priorities
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with SharePoint is an advantage

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance