Total Rewards Specialist - Leave and Accommodation

Description

• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Communicates effectively and compassionately with employees and leaders regarding eligibility, benefit continuation, and return-to-work requirements
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Occasionally moves or transports items weighing up to 10 pounds
• This role routinely uses standard office equipment such as computers, phones, photocopiers
• Ensures accurate case documentation and tracking within HRIS and leave management systems
• Supports proactive accommodation strategies—particularly for chronic conditions, workers’ compensation, and health-related absences—to minimize disruption and promote employee well-being
• Participates in Total Rewards projects such as policy refreshes, system transitions, and dashboard enhancements
• Analyzes and reports data and trends related to absence tracking, leave and accommodation usage
• Coordinates with Compensation to provide leave-related data that impacts pay changes, merit cycles, and bonuses
• Administers all leave programs including FMLA, ADA, state leave, military, personal, and other related absences
• Facilitates timely communication to all applicable functions/departments and leave management vendors
• Maintains compliance with all applicable federal, state, and local regulations and internal policies
• Partners with Well-Being and Safety teams to connect employees to resources that support their recovery and long-term health
• Identifies challenges in tracking patterns due to time limitations and recommend simplified or automated solutions to improve data visibility
• Partners with other Total Rewards team members to align leave data with benefits, wellness, and engagement reporting
• Provides actionable insights to support broader business decisions, including workforce planning and health and safety initiatives
• Evaluates and coordinates reasonable accommodation requests under the ADA, collaborating with employees, leaders, HRBPs, Safety, and Legal
• Collaborates with Benefits to ensure continuity of coverage, manage escalations, and support applicable benefit education

Requirements

• Up to 5% travel can be expected
• Interpersonal skills that facilitate prompt and constructive solutions
• Frequently works at fast pace with unscheduled interruptions
• Attention to detail and ability to prioritize in a changing environment
• Consulting and influencing abilities; ability to resolve conflicts, and gain cooperation among competing interest groups
• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery
• Ability to identify complex problems and to review related information to develop and evaluate options and implement solutions
• Must have good judgment and discretion in handling confidential information
• Two years of specific experience in Leave of Absence administration in a high-volume, fast-paced environment required
• Ability to work independently, yet manage to tight deadlines
• Ability to manage both day-to-day operations, as well as project work in a fast-paced, complex environment
• High School Diploma, or equivalent, preferred
• Ability to build trust and act accordingly using discretion is essential to success in this role
• Ability to communicate both verbally and in writing with all levels of management, as well as outside individuals and groups
• Knowledge of applicable state and federal laws and regulations, specifically focusing on applicable federal and state laws pertinent to benefits administration, including FMLA, ADA, ERISA, HIPAA, Workers’ Comp, etc.
• Strong organizational skills; must be extremely detail oriented. Attention to detail is critical for success in this role
• Technical knowledge, influencing capabilities, and self-management capabilities
• Experience working with HR databases, involving data input, data maintenance and data retrieval
• Ability to use an analytical mindset using data to identify patterns, trends, and opportunities for improvement
• This role frequently communicates with others, must be able to exchange accurate information in these situations
• Working knowledge of Microsoft Office Suite with a emphasis on Excel, time reporting systems, HRIS/payroll systems

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance