Technical Writer

Description

• Collaborate with internal team to refine scope, verify that specifications accurately reflect performance criteria, contract requirements, and project deliverables
• Manage the specification document throughout the design / bid / construction phases: ensure coordination between drawings and specification sections, update revisions, maintain version history, monitor for omissions/duplications
• Receive mark-ups, edits, and comments from internal subject-matter experts (engineers, designers, EITs) and external consultants; incorporate changes, review for consistency, clarity, compliance and alignment with project basis of design and BHB standards
• Maintain and refine the BHB specification master library within SpecLink: adjust choice fields, update boilerplate language, implement firm-wide improvements, streamline workflows, and document specification procedures and guidelines
• Monitor and enforce internal process milestones (e.g., spec draft issued to the team, internal review complete, client/architect review comments incorporated, issue for bid, update addenda, final construction spec issued)
• Track your time accurately and report progress against project tasks; operate with minimal supervision, anticipate next steps, proactively identify bottlenecks or improvement opportunities
• Stay current with relevant industry standards, codes (e.g., IECC, IMC, IBC, NFPA, ADA) and best practices in specification writing; recommend updates to the master spec library accordingly
• Establish new projects in SpecLink Cloud: create project files, apply BHB master templates and standards, configure choice-lists and permission settings for team collaboration
• Serve as a liaison with internal team members (mechanical/ electrical/structural/civil disciplines, Survey, Landscape Architecture, Environmental) to understand their system scopes and ensure the specification language aligns with technical documentation

Requirements

• Bachelor’s degree in Technical Writing, Construction Management, Engineering, Architecture or related field
• Excellent organizational skills, attention to detail, and commitment to continuous improvement of the specification process
• Demonstrated ability to edit and proofread technical specification language for clarity, consistency, tone, discipline coordination and code/standard compliance
• Prior experience specifically with SpecLink Cloud (versus only word-processor specs) and with setting up firm-wide master spec libraries
• Experience drafting or reviewing specifications for multiple-prime project delivery models (owner/architect/consultants/sub-consultants) and coordinating spec scopes across disciplines
• Ability to work independently, prioritize tasks, track time, meet deadlines, and manage multiple projects concurrently in a fast-paced AEC environment
• Strong work-ethic and self-motivation: ability to anticipate next steps without constant supervision, identify process improvements, and drive change initiatives
• Strong interpersonal and communication skills, capable of working with engineers, designers, architects and owners; able to ask the right questions and clarify vague scopes or mark-ups
• Process improvement mindset: experience implementing standard templates, checklists and workflows to streamline specification production, reduce review cycles, and improve quality control
• Experience working with or managing construction contract specifications (division formats, MasterFormat organization, mainstream mechanical, electrical, structural and civil trades)
• Familiarity with the SpecLink Cloud platform (or equivalent specification-software platform) — including setting up projects, managing master templates/choice fields, editing via inclusion-based workflows, tracking changes and version control. For example: SpecLink Cloud is a cloud-based centralized specification software that uses smart linking technology, version-control and collaborative workflows to reduce errors and improve productivity.
• Familiarity with BIM coordination or specification-to-BIM integration workflows. For example: SpecLink provides BIM integration, a master database of content, intelligent linking of sections to reduce omissions and rework.
• 3–5 years (or more) of specification writing, editing or technical documentation experience in the architecture / engineering / construction (AEC) industry.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance