Payroll & Accounts Payable Coordinator - Western Canada District

Description

• Maintains client confidence and protects operations by keeping information confidential
• Review, verify, and process invoices and expense reports in a timely manner
• Will handle all garnishments, deductions, and vacation/sick accruals
• Reviews employee timecards to be inputted into the current payroll system via completed and approved spreadsheets
• Ensure provincial and federal taxes are appropriately withheld for employees (new hires or job changes)
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Reviews payroll documentation for accuracy through audit reports and makes adjustments with required approvals
• Analysis of payroll inputs and outputs to validate hires, associate changes and associate terminations to identify errors and corrective actions to ensure payroll accuracy
• Reviews computed wages and corrects errors to ensure the accuracy of earnings
• Process weekly payrolls for staff and craft employees in compliance with company policies and union agreements
• Respond to employee inquiries and requests regarding payroll matters
• Reconcile accounts payable transactions and assist with month-end closing
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• Process all employee information including salary changes, special payments, taxable benefits, & bonus payments
• Works closely with Human Resources and Accounting on all payroll related issues
• Provide input for the development of policies and procedures for locations in multiple provinces
• Maintain vendor records and ensure timely payments

Requirements

• Ability to work independently, self-starter, energetic
• Strong communication and interpersonal skills and the ability to work well with employees at various levels of the organization
• Accounting knowledge sufficient to perform journal entries and payroll account reconciliations
• Minimum 3 years’ experience in a multi-location environment
• Ability to exercise tact and discretion in dealing with sensitive and confidential information
• Regular, reliable attendance
• Excellent organizational skills and the ability to multi-task
• Work productively and meet deadlines timely
• Detail oriented and ability to work to tight timelines
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Remit WSIB for each province including follow up and correspondence with each provincial agency
• College or University Degree in related Business Administration, Finance or related field. Will substitute years of experience for a degree.
• Advanced computer skills; proficient MS Office including Excel

Benefits

• We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Training + Development

Interview process

Visa Sponsorship

Security clearance