Project Administrator at Ips-Integrated Project Services in Cork, County Cork, Ireland | Kablio

Role

Description

file management

contract drafting

invoice tracking

database management

order processing

subcontractor liaison

Maintain clear and consistent filing systems, both electronic and paper.
Receive quotes from subcontractors and prepares contracts. Once project manager approves quote, follows work order flow process.
Update customer on status of project via telephone, email, postal mail.
Create and maintain databases, filing system, logs and reports necessary for the company or department to access quickly and efficiently.
Follow up with subcontractor to ensure satisfaction.
Supports Receptionist with phone calls and visitors.
Answer incoming phone calls regarding contracts/invoices, taking messages, forwarding calls, and taking the steps to attempt to resolve the issue without interrupting a manager or department member.
Track invoices from subcontractor.
Write contracts and invoices, providing necessary backup documentation, accurately.
Follow up with subcontractors regarding release of liens, invoicing, final billing.
Sort and distributes incoming purchase orders, change orders, invoices, contracts.

Requirements

multitasking

contract experience

2-4 years

communications

microsoft office

timberline

Able multitask efficiently, highly organised, with strong attention to detail.
Extensive contract experience in the construction industry.
Minimum of 2-4 years of relevant experience in the industry.
Proven experience in writing, editing, communications.
Demonstrates proficiency in Microsoft Office, Word, Excel and Prolog and Timberline.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

interviews are conducted in person or virtually, with video required.

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

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Project Administrator Jobs in Cork Ireland

Company

Overview

Founded with the vision of delivering exceptional project solutions, the company is a trusted partner in the global construction and engineering sector.
From concept to completion, the company offers comprehensive services across various industries, including industrial, energy, infrastructure, and commercial sectors.
The company has a rich history of delivering large-scale, complex projects, with a focus on high-quality standards, safety, and sustainability.
Specializing in end-to-end project delivery, the company ensures that projects are managed efficiently, from initial planning through to construction and commissioning.
Notable for its ability to handle both small-scale and large-scale ventures, the company is recognized for its expertise in managing projects for major players in energy and industrial markets.
The company's deep technical expertise allows them to bring innovative solutions to life, working across sectors like nuclear, water resources, and heavy civil engineering.
With a solid track record in the design and build of cutting-edge facilities, the company stands out for its dedication to technical excellence and client satisfaction.

Culture + Values

We are driven by a passion for excellence and a commitment to quality.
We believe in teamwork and building relationships based on trust and respect.
We are dedicated to providing the highest level of service to our clients and partners.
We embrace change and innovation to continuously improve and deliver value.
We act with integrity, honesty, and transparency in all of our business interactions.
We prioritize safety and sustainability in every aspect of our operations.

Environment + Sustainability

Net Zero by 2050

Target for Carbon Neutrality

Aiming to balance carbon emissions through innovative projects and sustainable practices.

Committed to reducing environmental impact and promoting sustainability.
Supports energy efficiency and reducing carbon footprints in projects.
Prioritizes sustainable building practices, including LEED certifications and other green standards.
Regularly evaluates and improves sustainability efforts through project designs and operational practices.

Inclusion & Diversity

Focused on creating a diverse and inclusive workplace where all employees are valued.
Committed to gender equality, with a focus on increasing the representation of women in leadership roles.
Actively works to ensure equal opportunities for all employees regardless of background.
Tracks and reports gender-related metrics to improve workforce diversity.

Articles

About IPS

Careers

Case Studies

Company

Overview

Founded with the vision of delivering exceptional project solutions, the company is a trusted partner in the global construction and engineering sector.
From concept to completion, the company offers comprehensive services across various industries, including industrial, energy, infrastructure, and commercial sectors.
The company has a rich history of delivering large-scale, complex projects, with a focus on high-quality standards, safety, and sustainability.
Specializing in end-to-end project delivery, the company ensures that projects are managed efficiently, from initial planning through to construction and commissioning.
Notable for its ability to handle both small-scale and large-scale ventures, the company is recognized for its expertise in managing projects for major players in energy and industrial markets.
The company's deep technical expertise allows them to bring innovative solutions to life, working across sectors like nuclear, water resources, and heavy civil engineering.
With a solid track record in the design and build of cutting-edge facilities, the company stands out for its dedication to technical excellence and client satisfaction.

Culture + Values

We are driven by a passion for excellence and a commitment to quality.
We believe in teamwork and building relationships based on trust and respect.
We are dedicated to providing the highest level of service to our clients and partners.
We embrace change and innovation to continuously improve and deliver value.
We act with integrity, honesty, and transparency in all of our business interactions.
We prioritize safety and sustainability in every aspect of our operations.

Environment + Sustainability

Net Zero by 2050

Target for Carbon Neutrality

Aiming to balance carbon emissions through innovative projects and sustainable practices.

Committed to reducing environmental impact and promoting sustainability.
Supports energy efficiency and reducing carbon footprints in projects.
Prioritizes sustainable building practices, including LEED certifications and other green standards.
Regularly evaluates and improves sustainability efforts through project designs and operational practices.

Inclusion & Diversity

Focused on creating a diverse and inclusive workplace where all employees are valued.
Committed to gender equality, with a focus on increasing the representation of women in leadership roles.
Actively works to ensure equal opportunities for all employees regardless of background.
Tracks and reports gender-related metrics to improve workforce diversity.

Articles

About IPS

Careers

Case Studies