Safety Administrative Assistant

Description

Working under the direction of the Safety Director, this position will assist the Safety and Risk Management Departments with injuries and incidents, workers’ compensation claims, supplies, purchase orders, status reports, training programs, and other safety or risk management tasks. This position is housed within the Safety and Risk Management Departments and works closely with field personnel and project staff.

• Building positive working relationships with multiple levels of employees and management.
• Assist with safety training programs, as needed.
• Complying with all operating policies, procedures, executed plans, and programs is required.
• Assist with compilation and development of data for annual renewals.
• Assist with creation of safety programs and policies for various job sites.
• Ensure ordering for the Safety Department is completed, as needed.
• Maintain department meeting notes
• Prepares and updates various types of status reports for the Safety Department.
• Oversee the Driver’s Alert program.
• Assist with Company Motor Vehicle Records management and work with the Department to resolve any issues.
• Assist with OCIP and CCIP project enrollments, secure certificates of insurance, and coordinate claims and safety requirements with project teams.
• Assist with worker compensation related issues and automobile liability claims, including filing and maintaining claims in multiple states.
• Create, track, and maintain purchase orders for the Safety Department.

Requirements

While performing the duties of this job, the employee is regularly required to sit, stand, see, talk, and listen. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to walk, reach with hands and arms, climb, balance, stoop, kneel, crouch, or crawl. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The strength rating for this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently to life, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Environmental conditions for the position include frequently inside and occasionally outside and dust. The position occasionally requires eye protection. Operation of a computer, telephone, headphone, hand calculator, and copiers/fax machine is required. Understanding simple math, legal documents, simple memos, and business letters is required. Writing simple memos, summaries, and business letters is required. While performing the duties of this job, the employee is occasionally required to commute to customer and company locations by land and air.

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors, and suppliers.

LANGUAGE SKILLS

This job requires the ability and desire to work in a fast-paced, multi-tasked environment, with a focus toward specific safety practices and health programs. It may require occasional travel to branch office locations, job sites, or customer facilities.

• Worker compensation and/or liability/automotive insurance claim experience is preferred.
• Ability to perform basic business mathematical functions.
• Ability to work effectively in a team environment.
• Ability to think strategically, make sound decisions, and produce accurate and timely results.
• High school diploma or GED is required, although a degree is a plus.
• Knowledge of claims management processes and procedures is a plus.
• Ability to follow up on tasks and assignments in a timely manner.
• Any safety related certifications or experience are a plus.
• Ability to work with minimal supervision.
• This position will have access to safety-sensitive information, so the candidate must:
• Experience with Microsoft Office, particularly with Excel, is required.
• Excellent written and verbal communications skills.
• Ability to deal with difficult situations in a professional manner.
• Excellent organizational skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance