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Parts Coordinator
National Equipment & Service
Coordinate parts and equipment logistics to support field service excellence in a service-focused provider of loading dock equipment and industrial material handling solutions.
23d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Irvine, CA
Onsite
Company Size
51 Employees
Service Specialisms
Installation
Repairs
Proactive Maintenance
Dock Levelers
Sectional Doors
Sheet Doors
Slat Doors
Cal Doors
Sector Specialisms
Commercial
Industrial
Institutional
Facility Equipment
Waste and Recycling
Distribution Centers
Warehousing
Shopping Malls
Role
What you would be doing
purchase order processing
vendor coordination
fsm integration
field support
inventory management
market monitoring
- Process purchase orders through integrated systems to maintain financial accuracy
- Coordinate with the team on vendor consolidation opportunities and volume discount negotiations
- Build and maintain strategic vendor relationships to secure competitive pricing and reliable supply chains
- Update parts pricing and availability in FSM to ensure accurate job costing
- Monitor market conditions and supplier performance to ensure best-value procurement
- Support field technicians with parts identification and sourcing for complex repairs
- Manage parts allocation and distribution to ensure technicians have required materials for scheduled jobs
- Assist with warehouse organization and inventory accuracy to support efficient operations
- Receive, inspect, and process incoming deliveries while maintaining quality standards
- Process purchase orders and coordinate delivery schedules to meet field service requirements
- Coordinate rental equipment logistics for complex installations and emergency repairs
- Assist the Account Management team with parts pricing for customer estimates
- Support emergency parts procurement for same-day service commitments
- Research and qualify new suppliers to expand our parts sourcing capabilities
- Coordinate parts delivery to job sites and technician locations
- Support cycle counting and inventory reconciliation processes
- Negotiate pricing agreements and payment terms to optimize cost structure
- Participate in team meetings and contribute to process improvement initiatives
- Coordinate with Billing Specialist on parts cost allocation and job profitability analysis
- Provide backup support for Project Coordinators during high-volume periods
- Maintain organized parts storage systems to enable quick retrieval and distribution
- Support inventory tracking and reporting through system integration
- Track special orders and communicate delivery timelines to Project Coordinator and field teams
What you bring
vendor management
erp systems
project coordination
safety
vendor management
supplier relationships
- Basic understanding of commercial construction and industrial equipment preferred
- Vendor management and strategic sourcing skill development
- Unwavering Integrity: Honest communication about pricing, timelines, and supplier capabilities
- Proficiency with inventory management software and ERP systems
- Strong attention to detail with excellent organizational capabilities
- Cross-training in project coordination and field operations management
- 2+ years procurement, parts coordination, or inventory management experience preferred
- Safety First: Understanding of industrial safety requirements and equipment specifications
- Familiarity with construction, industrial, or service industry parts sourcing
- Exposure to system optimizations and business process improvement
- Excellent written and verbal communication skills in English (Spanish a plus)
- Valid driver's license and reliable transportation
- Ability to learn our field service management platform
- Scaling Up methodology training and leadership development
- Proficiency with Microsoft Office suite and Google Workspace
- Growth Mindset: Willingness to learn new products, systems, and industry knowledge
- Experience with vendor management and supplier relationship development
- Performance-based growth opportunities
- Base salary commensurate with experience
- Clear advancement pathways aligned with company growth
- Paid time off: 2 weeks vacation, 7 paid holidays, 5 sick days
- 401(k) retirement plan
- Weekly payroll
- Supplemental insurance options: Accident, Cancer, Critical Illness, Short-Term Disability, Life
- Medical/Dental/Vision insurance (company contributes 50%)
- Mentorship and coaching from experienced team members
- Potential advancement to senior coordination roles as company scales
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- yes, background checks are mentioned in the job description
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Company
Overview
- Founded with a mission to offer quality equipment rental and service solutions across diverse industries.
- Specializes in providing equipment for large-scale projects, from industrial manufacturing to civil engineering.
- Supports critical sectors like energy, infrastructure, and commercial construction with state-of-the-art equipment.
- Known for its reliable equipment fleet and quick response time, ensuring projects are completed on time and within budget.
- Focuses on heavy civil projects, delivering solutions for road construction, large infrastructure, and utility installations.
- Operates a robust service network to maintain equipment and minimize downtime, ensuring maximum efficiency for clients.
- Has a long track record of successful projects with both small and large scale operations, establishing it as a trusted partner.
- We are focused on maintaining the highest standards of quality and integrity in all our work.
- Exceptional service and customer satisfaction are at the heart of everything we do.
- Collaboration and teamwork are essential to achieving our goals and delivering value.
- We continuously seek opportunities to innovate and improve our offerings.
- We are committed to being accountable for our actions and upholding high standards.
2050
Net-Zero Goal
Aim to achieve net-zero emissions by the year 2050 across fleet and facilities.
- Committed to reducing environmental impact through continuous improvements and innovation in operations.
- Invest in energy-efficient technologies, eco-friendly equipment, and sustainable practices to minimize environmental footprint.
- Prioritize waste reduction and recycling in all stages of operations to contribute to a circular economy.
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