Operations Coordinator

Description

• Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
• Obtain expected closing dates from Construction management for all contracts. Update stages of completion and actual closing dates in the Homebuilders software system and Sales Report software as information is provided. Distribute the Stage Report to Construction Management
• Coordinate with the consultants (architect, drafting, engineering, etc.) for the timely submission of plan approval and to work to ensure timely response to consultant’s questions
• Determine the Lot-Fit/restriction of each unit
• Prepare and maintain closing packages
• Monitor On-schedule to make certain that data is properly entered
• File all closing documents in the lot file
• Perform daily communication with lenders, sales team and home buyers to ensure timely closings
• Supply attorneys with closing documentation including final surveys, soil treatments, contracts, certificates of occupancy and keys
• Set up customer closing appointments with attorney's office and customer. Notify customer in writing of the closing. Notify mortgage company of closing dates scheduled
• Manage the “start” process – coordinate with Sales, Marketing, and Operations to determine and begin the process of building homes
• Oversee model home/subdivision start-up
• Provide attention to detail and manage multiple responsibilities communication skills
• Oversee the entire Design Review process as may be required by various municipalities
• File original purchase agreements, closing disclosures, plans, lender letters, etc.
• Maintain responsibility for the complete architectural plan approval process through various municipalities
• Manage the division’s timely production of house product by implementing, maintaining, and monitoring construction using On-Schedule
• Secure the permits through the various municipalities
• Assist in other departments as needed
• Set warranty walks and construction completion dates
• Review closing paperwork and provide all information necessary to facilitate timely closings

Requirements

• Two to four years of related experience and/or training
• Proficiency with MS Office and email
• Possess exceptional interpersonal, written and verbal communication skills
• JD Edwards experience a plus
• Ability to work well within a team
• Bachelor's degree from a four-year college or university preferred
• Bilingual a plus
• High school diploma or general education degree (GED)
• Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications
• Must have a vehicle and a valid driver’s license

Benefits

• Multiple Voluntary and Company provided Benefits
• Vacation, Sick, Personal Time and Company Holidays
• Flex Spending Accounts
• Employee Stock Purchase Plan
• Medical, Dental and Vision
• Life & Disability Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance