Administrative Assistant

Description

• Maintain vendor records for facilities and equipment maintenance
• Coordinate pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Maintain inventory of office supplies
• Receive and relay incoming calls to appropriate personnel
• Record and relay messages
• Maintain cleanliness and organization of common areas
• Receive and direct visitors, clients, and vendors to proper individual
• Assist field personnel with office tasks
• Perform general clerical duties such as data entry, word processing, typing, filing, photocopying, scanning and faxing
• Act as main point-of-contact for leased equipment and services
• Proofread, edit and revise reports, memos and other correspondence as directed
• Use independent judgement to prioritize and organize a diversified workload
• Provide callers with information such as addresses, fax and phone numbers, company website, and related information
• Assist Practice Leaders with project setup, invoicing, time card and expense report management
• Screen telephone and on premise sales calls to prevent unnecessary interruption
• Sort and distribute mail

Requirements

• Possess excellent computer skills including Microsoft Word, Excel, Outlook, PowerPoint and Publisher
• Proficiently reconcile petty cash, credit card, and E-Z Pass accounts
• Possess strong organizational and communication skills
• Must possess basic to intermediate computer skills including familiarity with Microsoft Office programs (Word, Excel, Outlook, PowerPoint, Publisher)
• Must possess a valid driver's license and the ability to safely operate a motor vehicle, or have reliable transportation to / from the workplace
• Associates or Bachelor's degree preferred
• Five (5) years related experience
• Must have the ability to read, write, and perform basic math Must be comfortable working with computers and general office equipment (i.e. copier/scanner/printer, fax, label maker, binding equipment)
• High school diploma or equivalent required
• Must be comfortable communicating with the public

Benefits

• Paid holidays
• Employee Assistance Program
• Excellent compensation and benefits package including:
• 401(k) plan
• Wellness Program
• Life, Short- and Long-term disability insurance with company-paid premiums
• Employee Stock Ownership Plan (ESOP)
• Career Advancement
• Personal Protective Equipment provided
• Company supported Professional Development
• Medical, dental, vision insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance