Grants Project Administrator

Description

• Learn about DUNS number and SAM.gov registrations to assist clients.
• Organize and coordinate administrative duties and grant programs procedures.
• Attend grant related workshops.
• Send out yearly Fair Housing Activities to clients, ensure client has a fair Housing Ordinance or Resolution.
• Send agenda items to clients.
• Maintain list of clients contact information.
• Be responsible for tracking, approving, and maintaining wage rates and contractor’s payroll records.
• Schedule meetings and appointments.
• Learn about Department of Labor – Davis Bacon Wage Rates.
• Attend Bid openings when necessary.
• Partner with grants and project managers to learn grant administrative responsibilities and work towards being CDBG certified.
• Learn the online Oklahoma Grants System and be able to prepare grant fund drawdowns and expenditure reports.
• Be responsible for calling or emailing clients monthly to obtain financial documents (purchase orders, invoices, and copies of checks) for grant documentation.
• Provide general administrative support to grants and project managers. (copy, scan, email, print documents, filling, etc.)

Requirements

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to understand generally accepted accounting standards to assist with client’s financial ledgers.
• Ability to read and comprehend instructions, correspondence, and memos. Ability to compose and produce routine correspondence. Ability to meet with clients and initiate discussions about grants.
• Ability to efficiently work in the Microsoft Office Suite, including excel, work, and PowerPoint.

Benefits

• Well-Being: mental health care, culture committees, wellness program, charitable giving match.
• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.

Training + Development

Interview process

Visa Sponsorship

Security clearance