Senior Project Manager (Procurement Specialist)

Description

• Plans, schedules and prepares project meetings, ensuring agendas, documentation, and relevant materials are distributed in advance. Facilitates effective discussions by coordinating stakeholders
• Oversees the production of client invoices packets accurately and efficiently.
• Oversees the preparation, development and production of project documentation. This includes decorating budgets, decorating schedules (custom furniture, lighting, paint, etc) and decision dates to ensure design intent, milestones, and deliverables are clearly communicated while tracking decisions, action items, and follow-ups to maintain project momentum and alignment.
• Project Administration, tracking action items, and maintaining accurate meeting records to support project continuity and accountability.
• Allocates project tasks to resources appropriately and adjusts as required throughout the project life-cycle in conjunction with Studio Director.
• Oversees the installation of all decorative items if required.
• Acts as mentor by coaching and motivating decorating teams and individuals; fostering an environment of mutual respect and trust among members of the group as it grows and develops.
• Facilitate trainings and assist in implementing company standards.
• Identifies potential losses and implements safeguards.
• Establishes and maintains clear, professional communication with all project stakeholders- including internal ream members, clients, vendors, building management, consultants, and subcontractors- to ensure timely and precise dissemination of project related information.
• Reviews and comments on financials/profitability on project.
• Encourages staff exploration and innovation to achieve project design excellence and continual improvement.
• Supports diversity and develops continuing education opportunities (e.g. site visits, lectures, road trips) to expose staff to influences that will stimulate innovation.
• Identifies opportunities to increase project revenue by determining possible additional services.
• Produces supporting schedules and documentation related to fire code and life safety of FF&E items.
• Coordinates with Accounting to close out product sales monthly.
• Reviews and adjusts the project budget and project schedule as required.
• Participate in interviews and recruiting of professional staff.
• Identifies, evaluates, and mitigates potential risk throughout all phases of the interior design process; including budget overruns, schedule delays, scope changes, regulatory compliance, vendor reliability, and construction coordination. Proactively develops contingency plans, maintains transparent communication with stakeholders, and implements strategies to minimize disruption and protect design integrity, timelines, and client expectations.
• Act as a primary liaison between the décor team and accounting.
• Oversees the production of vendor purchase orders accurately and efficiently.

Requirements

• Possess sophisticated knowledge of interior design principles/practices.
• Possesses a high taste level and has knowledge of high-end market. Follows and speaks to current industry trends on space, function, decorative lighting, fabrics, furniture and equipment, etc.
• Able to make decisions and communicate in a fast-paced environment.
• Goal and detail-oriented with exceptional communication skills (both written and verbal).
• Possesses excellent time management skills and can handle multiple project deadlines and make decisions in a fast-paced environment to take a project from design concept all the way through installation.
• Demonstrates proficiency in inventory management, overseeing the receipt, storage, and delivery of products while implementing measures to minimize risk of loss or damage.
• At least 5-7 years of demonstrated work experience with Interior Design and/or Architectural Firms.
• Proven ability to manage and support 5-6 projects at a time.
• Proficient in the use AutoCAD, Adobe Photoshop, Adobe Illustrator and Microsoft Office programs. Studio Designer or similar billing software.
• Highly presentable, intelligent, confident and discreet with an outgoing, upbeat and confident demeanor.
• A Bachelor’s Degree in Interior Design.

Benefits

• 401(k) Match
• Paid Time Off
• Paid Parental Leave Plans
• Commuter Benefits
• Paid Holidays
• Health, Dental, Vision and Life Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance