Finance/ Office Assistant

• Match payments to invoices and keep records up to date.
• Update cash flow forecasts.
• Complete supplier credit account applications.
• Work closely with Directors and Accountants.
• Manage payments to third-party service providers.
• Enter customer and supplier invoices into the accounting system (Xero).
• Place supplier orders as requested by staff.
• Track and manage petty cash.
• Prepare monthly profit and loss reports and other financial reports for the Board and Bank.
• Assign correct codes to transactions.
• Collect and process staff expense claims.
• Follow up with suppliers and progress report.
• Record work-in-progress (WIP) based on timesheets and staff costs.
• Create and send customer invoices each month.
• Create aged creditor reports using Xero.
• Support with the financial parts of tenders and bids.
• Send regular customer statements and follow up on overdue payments.
• Prepare weekly payments and pay suppliers on time.
• Submit quarterly VAT returns.
• Reconcile bank accounts regularly.
• Keep spreadsheets updated and assist with financial reporting.
• Make sure employee timesheets are completed weekly.
• Raise purchase order numbers and match them with invoices.
• Check for any invoice differences and get approvals if needed.
• Process and record company credit card receipts.

We are working with a very well-established architecture practice with offices based across the UK. They are looking for an Office/Finance Assistant to join their team on a part-time basis. The role can be based in either Peterborough or London, working around 3 days a week to help the company with administrative and financial support across all the offices. They are looking for someone experienced in finance who has an AAT Level 2 qualification, good administrative skills and has ideally worked within an architecture practice before.

• Minimum AAT Level 2 qualification and 2 years' experience in a finance or office role, AAT Level 3 is a plus.
• Confident using Xero accounting software.
• Able to manage time well and handle different tasks.
• Experience in bookkeeping.
• Able to work independently and stay motivated.
• Friendly and professional, with a good telephone manner.
• Good with Excel, Outlook, and Word.
• Well-organised and reliable.
• Comfortable speaking with people at all levels of the business.