Senior Document Controller

Description

Document Control System Management

The Senior Document Controller at Al Bawani Construction Company is responsible for developing, directing, managing, and monitoring the project’s document control system functions and procedures. This role ensures the implementation of efficient workflows and high-quality document management across the organization. The Senior Document Controller plays a critical role in maintaining compliance, accuracy, and accessibility of project documents, supporting the company’s operational and project delivery goals.

Document Quality and Compliance

• Monitor and report on document review/approval status and overdue documentation.
• Ensure system improvements are properly implemented and maintained.
• Provide leadership and guidance to junior document controllers and team members.
• Coordinate with internal teams, suppliers, and clients for document receipt and approval.
• Identify and recommend system improvements to enhance document control efficiency.
• Ensure teams receive the necessary assistance and follow appropriate processes.
• Ensure all staff have clear objectives, regular feedback, and development plans.
• Emphasize the development of talented Saudi national staff.
• Oversee the setup and maintenance of project filing systems and document templates.
• Track and expedite construction execution documents, quality records, and client comments.
• Ensure compliance with company and client document control requirements.
• Oversee the quality and safety of documents, preparing them for audits.
• Generate weekly, monthly, and progress reports as required.
• Check documents for accuracy, completeness, and compliance with project requirements.
• Manage file backups and tracking systems to ensure document accessibility and security.
• Perform registration, dispatch, filing, and archiving formal documents in the company and client’s EDMS.
• Provide training and guidance to team members and stakeholders on document control processes.
• Liaise with client document control staff to resolve day-to-day issues.
• Foster a collaborative and inclusive work environment.
• Set up and administer the Document Control system, including procedures, processes, templates, and applications.

Requirements

• Ability to identify issues, make timely decisions, and develop innovative solutions.
• Experience in mentoring and training junior document controllers and team members.
• Proficiency in using EDMS software (e.g., Aconex, Procore, or similar platforms).
• Strong understanding of Drawing Office/Document Control procedures.
• Certification in project management (e.g., PMP, PRINCE2) is a plus.
• Minimum of 7-10 years of experience in document control or a related field, preferably in the construction or engineering industry.
• In-depth knowledge of ISO standards (e.g., ISO 9001) and regulatory requirements related to document control.
• Certification in Document Management Systems (e.g., CDMP or equivalent) is preferred.
• Ability to work effectively in multidisciplinary teams and share knowledge.
• Experience in managing project documentation for large-scale construction or engineering projects.
• Excellent verbal and written communication skills.
• Bachelor’s degree in information technology, Computer Science, Engineering, or a related field.
• Proven ability to manage multiple projects and meet tight deadlines.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance