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Proposal Specialist
Southland Industries
Develops, manages, and submits bid proposals and related documentation.
2d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Horsham, PA
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Mechanical Engineering
Electrical Engineering
Plumbing
HVAC
Fire Protection
Building Systems
Energy Management
Sustainability
Sector Specialisms
Commercial
Industrial
Buildings
Mechanical Service
Building Automation
Controls
Prefabricated Construction
Modular Construction
Role
What you would be doing
bid preparation
rfq management
file structure
project data
presentation design
documentation tools
- Manages bid proposal preparation including, but not limited to, scope, resumes, project lists, organization charts, and any collateral/support documentation.
- Manages client generated RFQ and documents, Southland developed response, and final submission documentation within file structure.
- Assists with developing deliverable list, timeline for document preparation, submission requirements and responsibilities and final package submission.
- Establishes and maintains file structures for project specific Request for Qualification (RFQ) and Bid Proposals.
- Compiles and coordinates with Marketing team to maintain project data to be used for press releases, project profiles, and case studies for print and website use. Coordinates media opportunities and trade show scheduling with Marketing.
- Develops prequalification and bid proposal package preparation and submissions as requested.
- Partners with internal clients and team members to develop Power Point presentation design and content.
- Partners with Marketing to develop and implement tools and procedures to ensure future project documentation is published and maintained according to Southland standards.
What you bring
ms office
ms visio
adobe
project management
bachelor's
communication
- Strong verbal and written communication skills.
- Competent in MS Office, MS Visio
- Adobe Creative Suite experience strongly preferred.
- Good project management skills with ability to meet assigned deadlines.
- Unanet or Asana experience is a plus.
- Strong customer service skills.
- Project Management experience preferred.
- Strong multi-tasking and prioritization skills.
- Strong research and analytical skills.
- Experience in Service or Construction industry preferred.
- Bachelor's Degree in English, Marketing or Communications required or equivalent work experience.
- Minimum 2 years' experience in writing, editing and researching to prepare, print and submit online technical documentation, including preparation of proposals.
- Ability to write, edit and proofread content.
- Term life, AD&D insurance, and voluntary life insurance
- Paid parental leave
- Paid holidays, vacation, and personal time
- Disability income protection insurance
- Medical, dental, and vision insurance (100% paid for employee)
- Pre-tax flexible spending plans (health and dependent care)
- Training/professional development opportunities and company-paid memberships for professional associations and licenses
- Wellness benefits
- Annual bonus program based upon performance, achievement, and company profitability
- 401(k) plan with 50% company match (no cap) and immediate 100% vesting
Information not given or found
Interview process
Information not given or found
Visa Sponsorship- we are not able to offer sponsorship of employment at this time.
- all employment offers are contingent upon successful drug tests, background checks, and professional reference checks.
- roles that include driving as an essential job duty require a successful motor vehicle record check (mvr).
Company
Overview
1949 Founded
Year Established
The company was established in 1949, marking the beginning of its journey in the MEP industry.
Two Acquisitions: 2020, 2022
Expansion Milestones
The company expanded its national reach through strategic acquisitions in 2020 (Burns Mechanical) and 2022 (Brandt Companies).
75th Anniversary | 2024
Notable Achievement
Celebrated 75 years of innovation in building systems, reflecting decades of expertise and growth.
$2–3B Revenue
Annual Impact
The company generates an estimated ~$2–3 billion in annual revenue, showcasing its significant presence in the construction sector.
- Delivers engineering, construction, service, and energy solutions across complex building lifecycles.
- Works on high‑profile projects—from airports and sports arenas to hospitals and advanced technology facilities.
- Known for tackling intricate MEP challenges with prefabrication, modular systems, and cutting‑edge controls.
- Typical projects include airport baggage systems, elite sports venues, healthcare campuses, and biotech labs.
- Stands out for its seamless ‘one‑company’ national model that leverages cross‑country expertise.
- Combines bold problem‑solving and craftsmanship to create future‑ready, efficient built environments.
- We deliver innovative, reliable, and sustainable solutions.
- We care deeply about our people, our clients, and the communities we serve.
- Integrity is at the core of everything we do.
- We embrace collaboration, communication, and teamwork.
- We are committed to continuous improvement and operational excellence.
- We value accountability, transparency, and doing what is right.
2050 net-zero emissions
Net-Zero Target
The company is committed to achieving net-zero emissions by 2050, aligning with global climate goals.
- Delivering energy-efficient systems and sustainable building solutions.
- Integrating sustainable practices into design and construction processes.
- Reducing environmental impact through green building certifications like LEED.
- Implementing waste diversion strategies and energy reduction measures across projects.
- Prioritizes a diverse and inclusive workplace where all individuals can thrive.
- Aims to enhance diverse representation within leadership positions.
- Supports employee resource groups that focus on underrepresented communities within the company.
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