Administrative Assistant - Rhode Island

Description

• Work closely with supervisor and administrative team to support company-wide initiatives.
• Support Human Resources, Accounting, and IT departments with various tasks and duties, including onboarding of new employees and processing purchase requisitions and other related tasks.
• Foster a welcoming and friendly environment to encourage employee engagement.
• Manage supplies and repair services for office printers.
• Point person for performing all office administrative tasks including but not limited to: ordering and stocking supplies; accepting and distributing mail; answering phones; scheduling and attending meetings; assisting with travel reservations; ordering lunches for in-house seminars; and photocopying, scanning, and electronic filing.
• Coordinate building maintenance.
• Ensure quality control of Wright-Pierce brand standards throughout all deliverables.
• Connect with other assistants company-wide to provide cross-location support.
• Apply strong organizational and time management skills.
• Work with other assistants and engineering teams to support preparation, organization, edit/proofreading, formatting and/or production of project deliverables including but not limited to letters, memos, reports, plans, specifications, contracts, and presentations.

Requirements

• Experience with PDF programs is a plus.
• Exhibit detail-oriented skills work collaboratively with engineering teams
• Employ excellent communication skills and assist with relaying technical information clearly.
• Proficiency with Microsoft Office suite, specifically Word, Excel, PowerPoint, Outlook, and SharePoint. Specific expertise in MS Word layout and formatting is a must.
• Associates degree (in related field) preferred.
• 3 or more years of office administration.
• Demonstrate awareness of individual and team dynamics to effectively support office and company culture.
• Be able to independently identify and complete tasks that may be overlooked by others but are critical to maintaining an excellent office environment.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance