Purchasing & Admin / GR2 Specialist

Description

As a Procurement Administrator, you will support our wholly owned subsidiary GR2 and Contracts and Risk Management Group as a backup Subcontract Administrator. You will manage purchasing, vendor relations, and project coordination in an environment that fosters creativity, collaboration at all levels, a culture of support, and professional growth. EnSafe emphasizes empowering staff to practice our profession passionately and without limitations.

• Manage corporate purchasing card transactions and monitor usage.
• Assist with coordination of corporate travel.
• Create and process purchase requisitions (PRs) and purchase orders (POs).
• Support project closeout activities, including cost reconciliation and billing assistance.
• Develop, solicit, and evaluate Requests for Proposals (RFPs).
• Coordinate renewal of business licenses and certifications (state, local, and specialty).
• Manage temporary employee program.
• Maintain purchase order records, update compliance documents (e.g., Certificates of Insurance, safety documentation), and manage change orders.
• Communicate regularly with project teams to address service or equipment needs.
• Participate in internal project update meetings.
• Process and reconcile vendor invoices and account statements.
• Draft scopes of work for onsite services.
• Manage subcontractor and vendor documentation.
• Perform quality assurance reviews for business documents.

Requirements

• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Comprehensive understanding of construction terminology.
• Minimum of 5 years of experience in procurement/purchasing.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong organizational and time management skills.
• Experience with ERP systems.
• Knowledge of the buying process.
• Bachelor’s degree in business, supply chain or related field. High School diploma or GED plus five (5) years of experience may be considered in lieu of a degree.
• Experience in construction or facilities management.

Benefits

• Employee-Owned Advantage EnSafe is 100% employee-owned, with an ESOP (Employee Stock Ownership Plan) since 1997. That means when EnSafe succeeds, you succeed too, turning company growth directly into shared rewards.
• Challenging, Creative Work Workdays at EnSafe are anything but ordinary, fast-paced, dynamic, and filled with opportunities to tackle projects in environmental consulting, health & safety, engineering, and technology. Every day calls for creativity, innovation, and agile problem-solving.
• Commitment to Growth and Wellness The company supports personalized career development, mentorship, and employee wellness initiatives such as health tracking tools.
• A Culture of Freedom & Ownership At EnSafe, our career philosophy is built on freedom. The freedom to take initiative, achieve your goals, and shape your own career path Employees are encouraged to pursue growth in a flexible, entrepreneurial environment.

Training + Development

Interview process

Visa Sponsorship

Security clearance