Description

The Construction Administrative Assistant supports Layton Construction’s projects by managing documentation, coordinating schedules, and facilitating communication among internal teams, subcontractors, and clients. This role ensures that project paperwork is complete, compliant, and organized, helping to keep projects on track and aligned with company values.

• Champion "The Layton Way" to deliver predictable outcomes for internal, external teams, and customers
• Uphold "Constructing with Integrity" by ensuring honesty, unity, safety, and quality
• Assemble, compile, and prepare project documents—including contracts, purchase orders, insurance, bonds, warranties, O&M manuals, and as‑built drawings—and monitor compliance
• Secure timely subcontractor responses for contract paperwork
• Create and maintain project checklists
• Coordinate with the Superintendent on shop drawing dates and milestones; follow up on reviews and approvals
• Maintain logs of shop drawings, RFIs, change requests, and proposals
• Distribute change requests and follow up for pricing adjustments
• Instruct the project team on an organized filing system and ensure proper usage
• Prepare agendas and pre‑construction meeting documents; record and transcribe meeting minutes
• Issue change orders to subcontractors and owners for extra work performed
• Assist in estimating and buying out projects
• Collaborate with project managers to improve paperwork quality
• Discuss and coordinate personal and project goals, issues, and objectives
• Administer contracts and purchase orders as assigned
• Help establish OCIP or CCIP programs and maintain related documentation
• Draft, transmit, and file correspondence
• Support bidding processes and develop scopes of work for trade contractors

Requirements

Candidates should have a high school diploma or equivalent, at least two years of secretarial or administrative experience, and a typing speed of 50 wpm. Proficiency with Microsoft Office applications, strong written and verbal communication, and excellent organizational skills are essential, along with the ability to multitask, prioritize, and work effectively in a team environment.

• High school diploma or equivalent
• Minimum typing speed of 50 wpm
• At least two years of secretarial or administrative experience
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook; able to create basic documents and spreadsheets
• Excellent written and verbal communication skills
• Strong organizational abilities; develop systems for information access and retrieval
• Capable of handling multiple tasks simultaneously and establishing priorities
• Effective at completing routine tasks efficiently
• Team player who assists co‑workers, customers, and others in achieving goals
• Ability to perform essential duties safely and accurately, with or without reasonable accommodation
• Preferred: prior administrative role in construction, knowledge of Layton Construction methods, and 1‑2 years of post‑high‑school administrative assistant training

Benefits

Layton Construction offers a comprehensive benefits package that includes medical, dental, vision, various insurance options, retirement plans with employer match, paid time off, and additional perks such as legal assistance, employee stock purchase, pet insurance, and transportation benefits.

Training + Development

Interview process

Visa Sponsorship

Security clearance