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Administrative Assistant
Defence Construction Canada
Provides administrative support, data entry, budgeting, and records management.
8d ago
C$50,407 - C$65,528
Intermediate (4-7 years), Experienced (8-12 years), Junior (1-3 years), Expert & Leadership (13+ years)
Full Time
Ottawa, Ontario, Canada
Office Full-Time
Company Size
700 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Buildings
Infrastructure
Commercial
Residential
Industrial
Water Resources
Heavy Civil
Marine
Role
What you would be doing
data entry
financial reporting
budget tracking
accounts payable
erp management
administrative support
- Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
- Provide daily administrative and operational support to employees at all levels of the business unit
- Take and prepare minutes of monthly meetings
- Perform receptionist duties and act as backup for other administrative employees, as required
- Manage multiple deadlines and priorities
- Occasionally coordinate work of other administrative staff in business unit
- Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
- Prepare year-end financials, set up files and databases for new fiscal year, archive files
- Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
- Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
- Use applicable computer software and operating systems
- Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
- Track budgets for service level agreements and training and development
- Provide functional advice and guidance to employees
What you bring
ms office
college diploma
detail-oriented
basic accounting
3 years
- Preferred: minimum requirements and general accounting courses and/or basic accounting experience
- previous employment
- Demonstrate attention to detail
- Intermediate MS Office expertise
- Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent
- Accounting principles
- Flexible workplace options, including $400 allowance every two years, to support working from home
- 100% employer-paid annual sick leave, and health and dental premiums
- Typical office environment with occasional travel
- $400 wellness allowance to help cover expenses such as a gym membership
- Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans
- Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
- Life, accidental-death, and short-term disability insurance
- criminal record checks
- $1,500 for mental health services on top of regular $1,500 paramedical coverage
- Enhanced inConfidence employee and family assistance program
- Public-service pension
- Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- reliability clearance requires at least 5 years of verifiable background (10 years for secret).
- screening includes reference inquiries, criminal record checks, employment verification, and credit/financial status checks.
- security clearance process may involve fingerprinting and open‑source checks.
Company
Overview
- Founded to serve the construction needs of the Canadian Armed Forces and the Department of National Defence.
- Manages a wide array of construction and infrastructure projects across Canada.
- Specializes in designing and delivering facilities, buildings, and utilities for national defence operations.
- Operates in diverse sectors including infrastructure, buildings, transportation, utilities, and heavy civil works.
- Has delivered projects in remote locations, ensuring the highest standards for military operations and safety.
- Known for managing large-scale, complex projects that are critical to national security.
- Works with military, governmental, and private partners to support the Canadian Defence sector's evolving needs.
- Handles the entire lifecycle of projects, from planning and design to construction and maintenance.
Since 1951
Year Established
The company has consistently supported defence infrastructure and environmental requirements, demonstrating a long-standing commitment to its mission.
- Collaboration: Committed to developing collaborative relationships with Client-Partners, industry, employees and other stakeholders. Together, they leverage shared expertise toward common goals.
- Competence: Offers a dynamic and inclusive working environment where employee experience, expertise, and diversity enable innovative solutions for client needs.
- Fairness: Engages everyone in a fair and ethical manner, embraces equity and inclusion, and advocates for mutual respect and professionalism throughout its business.
Net-Zero by 2050
Joining Canada's Net-Zero Challenge
Committed to achieving net-zero greenhouse gas emissions by 2050.
80% GHG Reduction
Supporting DND energy targets
Helping achieve energy reductions for the Department of National Defence.
15.7M CAD Investment
Net-Zero Ready Facility
Constructed a 3,389 m² training facility with geothermal and water treatment.
31% Energy Reduction
Energy Performance at CFB Kingston
Delivered energy savings with significant GHG reductions.
- Managed construction of CFB Gagetown Explosive Ordnance Disposal Training Facility (3,389 m², CAD 15.7 million), running almost completely off-grid with geothermal heating, onsite water treatment and septic, net-zero ready.
- Since 2018, delivered energy performance contracts at CFB Kingston (31 % energy reduction, ~5,865 tCO₂e fewer emissions), and multiple other bases including Petawawa, Esquimalt, Greenwood and Bagotville.
- Under DEES and federal Greening Government Strategy, contributing to national targets: 40 % GHG reduction from real property and light-duty fleets by 2025 and net-zero by 2050.
- Tracking and monitoring GHG emissions, reducing contaminated sites via Federal Contaminated Sites Action Plan, plus waste audits and diversion initiatives.
- Awarded best practices in environmental sustainability (Real Property Institute of Canada) for net-zero building at CFB Gagetown.
April 20, 2021
Diversity Strategy Launch
Company launched Diversity & Inclusion Strategy 2.0 with a five-year roadmap for new initiatives to advance inclusion and acceptance.
41.9% Women
Workforce Representation
Women make up 41.9% of the workforce, reflecting a significant portion of the company's diverse employee base.
$1,000+ Raised
Internlational Cuisine Initiative
International Cuisine lunch/cookbook initiative raised over CAD 1,000 for charity, fostering cultural exchange and community impact.
- Indigenous individuals make up 4.5% of the workforce (LMA 3.3%), persons with disabilities 5.7% (LMA 8.5%), and visible minorities 11.3% (LMA 18.0%).
- Recognized three years consecutively by Employment and Social Development Canada for its inspirational role model in employment equity; two executives designated as Employment Equity Champions.
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