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Project Administrator
Systra
Provide admin support to PMO/Project Services, managing inboxes, docs, dashboards.
7d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Leeds, England, United Kingdom
Office Full-Time
Company Size
7,000 Employees
Service Specialisms
Engineering
Consulting
Project Management
Design
Technical Services
Construction Services
Turnkey
Sector Specialisms
High-Speed Rail
Metro
Mass Rapid Transit
Tram-Train
Light-Rail Transit
Automated Guideway Transit
Bus Rapid Transit
Rail Infrastructure
Role
What you would be doing
report generation
client records
dashboard maintenance
ifs setup
document management
admin coordination
- Updating Project Services handbooks, with guidance notes
- Issue reports to PM’s in preparation for WIP chasing
- Provide general support to the team to maintain efficient workflows and operations.
- Running credit checks
- Completing Supplier forms
- Manage active client records, approvals, supplier positions, client feedback, lessons learned, and project references to support business compliance.
- Organize and update the library of PMO materials, records, guidance notes, and processes.
- Support the scheduling of meetings, preparation of agendas, and minute-taking.
- Compile, format, and update reports and documentation using standard office software (Word, Excel, PDF, PowerPoint).
- Updating missing project fields
- Oversee and organise inboxes and calendars for PMO and Project Services.
- Setting up clients in IFS – Prospects and Customers
- Requesting expired insurances (Renewals)
- using standard office software (Word, Excel, PDF, PowerPoint).
- Serve as a central point of contact for all administrative queries and tasks
- Maintain team performance metrics and dashboards, primarily on the Operations SharePoint site.
- Issuing Customer Account set up forms to clients or PM’s and chasing for the completed forms.
- Help maintain and update project documentation and dashboards.
- Update and maintain project records and system data as required.
- Manage own workload effectively, prioritising tasks to meet deadlines and respond to changing demands
- Contribute to continuous improvement initiatives to enhance project efficiency and processes.
- Assist in coordinating the administration aspects of PMO and PS activities.
What you bring
sharepoint
power bi
inbox management
board pack
- Familiarity with SharePoint for document management and collaboration.
- Experience with Power BI for basic data reporting is a plus but not essential.
- Inbox Management x 2
- Board Pack Slide Preparation Support
- Monthly project checks
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded 1957
Year Established
The company was established in 1957.
40 Countries
Global Presence
Operates in over 40 countries worldwide.
- Provides engineering and consulting services in transport and infrastructure.
- Expands expertise across rail, metro, tram, and bus systems with full-service capabilities from design to implementation.
- Solves complex transport challenges with innovative solutions, combining technical proficiency with sustainable practices.
- Expands reach into energy, water resources, and utilities sectors.
- Commitment to innovation and excellence
- Respect for people and the environment
- Customer-centric approach
- Collaboration and teamwork
- Integrity and transparency
- Continuous learning and development
2050
Net Zero Commitment
The company has set a target to achieve Net Zero by the year 2050, demonstrating a strong commitment to reducing its carbon footprint.
- Focus on creating sustainable mobility solutions
- Promoting the use of renewable energy across projects
- Implementing eco-friendly design practices in transport infrastructure
- Incorporating circular economy principles into project delivery
- Reducing the environmental impact of construction and operations
22% Leadership Roles
Female Representation in Leadership
Women hold 22% of leadership positions, reflecting the company's commitment to gender balance.
- Fostering inclusion through global networks
- Promoting a diverse workforce across all regions
- Commitment to equal opportunities in recruitment and career progression
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