Assistant Project Specialist - Kansa City

Description

• Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers and subcontractors on project development and execution.
• Assist with evaluating and publishing site-specific emergency action plans with input from the project manager, site operations staff and site superintendent to ensure accuracy.
• Complies with all policies and standards.
• Assist with creating new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Assist with monitoring submittal log and RFIs in construction management software and expediting responses for subcontractors from the internal design team.
• Update SOP’s, train, and mentors new EO’s and CWK’s on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company.
• Assist with various forms of data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or Client needs.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
• Resolves questions regarding the project; research and provide appropriate answers.
• Assist with evaluating pre-mobilization safety forms and implementing a file management system to monitor project compliance.
• Plan, coordinate and facilitate on-site and off-site meetings.
• Assist with entering project scheduling information.
• Assist with identifying, entering, monitoring, and analyzing the progress of key project needs, deliverables and milestones for the project team using internal software, and support the presentation of monthly progress reports covering action items and progress updates.

Requirements

• Minimum of a 3.0 GPA strongly preferred.
• Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.
• Bachelor Degree in business, accounting, communications, construction management or related degree is required OR an Associate's Degree and 2 years of experience is required OR a High School Diploma/GED and 4 years related experience is required.
• Ability to work independently, think creatively and analytically and make quick and sound decisions.
• Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
• Candidates must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located.
• Basic knowledge of Sharepoint, customer relationship management software and Microsoft Teams preferred.
• Experience with one or more cost management systems preferred.
• Ability to track and follow up on multiple items with various timelines.
• Strong problem-solving skills.
• Demonstrated ability to communicate with all levels within an organization.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance