What you would be doingpmweb entry
document coordination
closeout docs
workflow management
electronic filing
submittal tracking
Point Person for construction documents including drawings, sketches, specs, closeout documents, contracts and change orders, etc. Logging and tracking these documents and distributing to the Project Team Members and maintaining the electronic filing system.
Provides project document coordination and recording throughout the PreBid, Design, Construction and Closeout process. Keep in contact with the design team, project management, peer reviewers and subcontractors to determine document flow and responsibility to maintain Clayco procedural standards while customizing and improving on these standards as required by each project.
This person helps to troubleshoot issues that may arise with Subs, Bidders, etc., in accessing/downloading on-line documents. Candidate understands the construction process and will coordinate next steps in keeping with the policies and standards of Clayco as the project progresses.
- Enter new companies and update company information in PMWeb, and elsewhere, as necessary.
- Type, assemble, organize, file, distribute, etc., Project Meeting Minutes, Bid Packages, Submittal Packages, Drawings, Contracts, Change Orders, etc.
- Assist in format and content of project specific reports as requested.
- Request, assemble and submit the closeout documents to the owner and to archive.
- Assist Estimating Department in Bidding Efforts.
- Manage and adjust workflows for standardized processes with the direction of the project team.
- Maintain Electronic Project Files and multiple platforms.
- Assist in data searches of previous projects.
- Follow up with Subcontractors, Designers, and Suppliers for submittals, executed contracts, change orders, closeouts, etc.
- Create and maintain Distribution Lists in PMWeb.
- Maintain company standards and procedures for the Project and follow up with the team to ensure they are being followed.