A leading construction firm providing diverse services across multiple sectors, with a focus on quality.
Provides administrative, coordination, and safety support for a large construction project.
1 months ago ago
Junior (1-3 years)
Full Time
Madison, MS
Onsite
Company Size
2,000 Employees
Service Specialisms
Highway Construction
Site Preparation
Utility Construction
Clearing and Grading
Sector Specialisms
Utility
Site Preparation
Clearing
Grading
Heavy Highway
Heavy Civil
Construction Management
Design/Build
Role
Description
data entry
safety compliance
report preparation
site access
supply management
travel coordination
Follow Yates Code of Conduct
Coordinate with HR and field teams to onboard new employees and subcontractors
Provide administrative assistance to project managers, superintendents, and field engineers
Ensure all personnel meet compliance and safety requirements prior to mobilization
Manage daily email correspondence and respond to site-related inquiries
Participate in workplace inspections.
Perform data entry including timekeeping, labor tracking, and daily logs
Advise fellow employees of hazardous situations.
Report all incidents, near hits and hazards to management.
Liaise with safety and training coordinators to schedule required inductions and certifications
Offer relief coverage for other staff as needed
Order and manage site office supplies and equipment
Builds strong relationships to drive the business forward
Provide suggestions to improve Safety.
Track training records and maintaining up-to-date compliance documentation
Participate in required and/or assigned training.
Attend prestart and Safety meetings and contribute.
Organize travel and accommodation for project staff and visiting personnel
Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
Prepare reports and maintain accurate records for project documentation
Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
Take and distribute meeting minutes for site coordination and subcontractor meetings
Facilitate site access, badging, and orientation logistics
Support coordination of internal and external site events
Maintain calendars, schedule meetings, and book site conference rooms
Requirements
microsoft office
business admin
3 years
communication
teamwork
time management
Required to wear and maintain personal PPE.
Highly developed written and verbal communication skills.
Present a mature approach to working safely.
Minimum of three (3) years of experience as a receptionist, administrative assistant, timekeeper, or equivalent customer service-related position
A certificate or Diploma in Business Administration is preferred
Strong interpersonal and communication skills to enable effective communications with all stakeholders
The ability to work constructively in a team environment
Excellent time management skills
High School Diploma or equivalent
Experience creating and maintaining organizational charts is a plus
Ability to multitask and prioritize tasks
Proficient computer skills in Microsoft Office including Excel and Word
Able to plan, organize and prioritize large volumes of work under tight timeframes effectively
Enthusiastic and able to represent Yates in external events
Excellent organizational skills and attention to detail.
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Committed to delivering superior construction services.
Operates across various sectors, including industrial and commercial projects.
Known for managing complex and large-scale projects effectively.
Has a strong reputation built on reliable project delivery and client satisfaction.
Employs innovative techniques and cutting-edge technology in construction.
Has executed notable projects in industries like energy and infrastructure.
Continuously evolving to meet market demands with a focus on efficiency and quality.
Culture + Values
Performing tasks safely is the way we do business, not merely a requirement.
We are honest, ethical, and upfront because trust is the foundation of our relationships.
We are very passionate about what we do and how we do it.
We are fully committed to our clients and hold ourselves to a very high standard of performance.
Environment + Sustainability
2023 Emissions Tracking
Carbon Footprint Monitoring
Began tracking greenhouse gas emissions and set reduction targets in 2023.
100+ Awards
Safety Excellence
Received over 100 safety awards, including the ABC National Safety Excellence Award.
Member of U.S. Green Building Council; employees serve at local and national levels
Environmental Management System based on ISO 14001:2004, including erosion control, waste management, spill prevention and regular audits
Jobsite e‑waste recycling via R2V3-certified partner using Reuse‑Recover‑Recycle‑Zero‑landfill model
Focus on sourcing low‑carbon materials (concrete, steel) and providing material assessments to clients
Holistic integration of sustainability in design, construction and operations
Inclusion & Diversity
Incentivizes staff to earn LEED accreditation (gender not specified)
Headquarters building is LEED Gold-certified and powered by solar panels
Sets annual targets for reducing carbon footprint
Offers scholarships for employees’ children based on merit, need, and potential
Provides scholarships for African American students in construction management at the University of Southern Mississippi, with a work offer