Project Administrator

Description

• Follow Yates Code of Conduct
• Coordinate with HR and field teams to onboard new employees and subcontractors
• Provide administrative assistance to project managers, superintendents, and field engineers
• Ensure all personnel meet compliance and safety requirements prior to mobilization
• Manage daily email correspondence and respond to site-related inquiries
• Participate in workplace inspections.
• Perform data entry including timekeeping, labor tracking, and daily logs
• Advise fellow employees of hazardous situations.
• Report all incidents, near hits and hazards to management.
• Liaise with safety and training coordinators to schedule required inductions and certifications
• Offer relief coverage for other staff as needed
• Order and manage site office supplies and equipment
• Builds strong relationships to drive the business forward
• Provide suggestions to improve Safety.
• Track training records and maintaining up-to-date compliance documentation
• Participate in required and/or assigned training.
• Attend prestart and Safety meetings and contribute.
• Organize travel and accommodation for project staff and visiting personnel
• Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
• Prepare reports and maintain accurate records for project documentation
• Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
• Take and distribute meeting minutes for site coordination and subcontractor meetings
• Facilitate site access, badging, and orientation logistics
• Support coordination of internal and external site events
• Maintain calendars, schedule meetings, and book site conference rooms

Requirements

• Required to wear and maintain personal PPE.
• Highly developed written and verbal communication skills.
• Present a mature approach to working safely.
• Minimum of three (3) years of experience as a receptionist, administrative assistant, timekeeper, or equivalent customer service-related position
• A certificate or Diploma in Business Administration is preferred
• Strong interpersonal and communication skills to enable effective communications with all stakeholders
• The ability to work constructively in a team environment
• Excellent time management skills
• High School Diploma or equivalent
• Experience creating and maintaining organizational charts is a plus
• Ability to multitask and prioritize tasks
• Proficient computer skills in Microsoft Office including Excel and Word
• Able to plan, organize and prioritize large volumes of work under tight timeframes effectively
• Enthusiastic and able to represent Yates in external events
• Excellent organizational skills and attention to detail.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance