Commercial Property Manager

Description

• Collaborate with the accounting team to ensure all policies and procedures are properly and timely executed and followed.
• Maintain excellent vendor relationships.
• Ensure the approved budget is consistently met with primary focus and direct responsibility for cash flow forecasts, re-forecasts and funding requests.
• Pay bills, process invoices and maintain excellent account payables records.
• Identify gaps and develop documentation in accordance with requirements.
• Own primary responsibility for successful execution of all day-to-day operations is to assure 100% compliance with established policies and procedures.
• Conduct bi-weekly site inspections and walk-throughs.
• In close partnership with the team, oversee all construction projects and delegate components of the projects, where possible, to ensure accurate, timely and within budget completion
• Ensure regulatory compliance and effective management of risk and liability
• Assure that all required licenses, permits and certificates are maintained, available and current for the property, equipment and personnel.
• Participate in negotiation of service contracts to achieve the highest levels of performance at competitive pricing in compliance with the company’s policies and procedures. Ensure teams are overseeing vendors and accountability measures are in place.
• Ensure a property inspection program is in place and implemented.
• Oversee monthly financial reports, variance reports, and reconciliations, or prepare as needed.
• Ensure all resident matters, including work orders, general requests, and complaints are resolved timely.
• Maintain documentation of as-builts, operating manuals, maintenance, standard operating and emergency procedures.
• Manage external vendors, contractors and consultants as required by the company. Follow agreed processes and procedures to procure contract services, follow all on-boarding requirements and maintain contracts.
• Responsible for reviewing, auditing and approving all reports prior to delivering to senior management.
• Oversee and approve the creation and maintenance of all related documentation and initiatives including, but not limited to, resident handbooks, retention programs, surveys and feedback forms, training meetings.
• Ensure proper staffing levels within budget.
• Hire, train, and supervise management staff.
• Oversee and approve the creation and maintenance of all sites specific documentation and initiatives including, but not limited to, site operations manuals and emergency procedures manuals.
• Contribute in and oversee the preparation of the annual budget and asset management plan.
• Responsible for performance management, salary reviews, goal setting.
• Ensure corrective actions are taken quickly and efficiently for any violations requiring repairs
• Organize, monitor and assess the performance of supervised staff.
• Assure that staffing aligns to agreed qualifications
• Responsible for controlling the procurement, contracting, and expenditure processes per company policy.
• Responsible for reviewing real estate tax assessments and engaging tax consultants when necessary.
• Lead by example, coach and drive team performance and reach leasing, renewal and account receivables goals.

Requirements

The successful candidate must have a successful record of managing and directing all daily and long-term activities, and projects, for leasing, resident services, operations and maintenance, asset planning and budgeting at a large, high traffic property. Additionally, they possess extensive experience managing engineering services, site services, large teams, vendors, energy management and environmental health & safety controls. Responsibilities also include developing and executing a business plan, budget management, capital planning and oversight of the daily management of large teams and operational activities.

Property Management company based in Manhattan is looking for a highly skilled, experienced, and detail-oriented Commercial Property Manager for our commercial portfolio.

• Strong understanding of property, building management and real estate concepts
• Strong organizational skills
• Previous Management of office building assets required
• Financial Acumen is a must
• Time management skills
• Accounting experience is a plus
• Strong MS Office skills (emphasis on Word/Excel)
• Ability to remain calm and thrive under pressure in a fast-paced environment.
• 7 - 10 years of commercial experience in Manhattan
• Strong multi-tasking skills
• People management skills / Leadership
• Property management software experience, Yardi, Real Page programs and Active Building, is a plus
• Exceptional customer service and communication skills
• Large projects oversight experience preferred

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance