Mechanical Coordinator

Description

• Participate in pre-bid, pre-mobilization, progress, and coordination meetings; provide updates on progress, materials, and quality.
• Assist in planning and scheduling construction activities to align with project milestones, budgets, and resources.
• Interface daily with project engineers, construction managers, planners, quality inspectors, and other coordinators to align work sequencing and material readiness.
• Maintain a Master Material & Equipment Tracking Log updated weekly with status, shipping details, storage location, and installation readiness.
• Coordination among field teams, procurement, and engineering is proactive, timely, and transparent.
• Verify that Inspection and Test Plans (ITPs) are developed, approved, and implemented by contractors.
• Identify quality issues, support development of corrective actions, and ensure timely resolution.
• Verify incoming materials against packing lists and specifications.
• Participate in job safety briefings (JSBs), pre-task meetings, and contractor orientations.
• Complete a minimum of four (4) Construction Quality Surveillances (CQS) per month and provide written reports.
• Perform field inspections of mechanical installations—including piping, coating/insulation, structural steel, and rotating equipment—for compliance with drawings, specifications, and standards.
• Track inspection and testing documentation to support quality and turnover deliverables.
• Monitor material requirements to ensure timely delivery and accurate documentation.
• Update Contractor Weekly Progress Tracking Sheets by commodity.
• Coordinate with warehouse and supervision to ensure proper staging, preservation, and availability of materials.
• Maintain a Construction Daily Log detailing activities, safety observations, manpower, equipment, and progress.
• Promote and maintain a safe, inclusive, and quality-focused work environment across all mechanical and material handling activities.
• Conduct regular field safety observations and provide real-time feedback and corrective coaching.
• Ensure compliance with OSHA regulations, company safety policies, and environmental standards.
• Contribute to Lessons Learned, Best Practices, and Risk Mitigation efforts.
• Support contract administration, including field verification of contractor performance and adherence to scope.
• Partner with vendors and procurement to resolve discrepancies, shortages, or technical clarifications.
• Coordinate the transfer, receipt, and issuance of materials, equipment, and parts between vendors, warehouses, and the job site.

Requirements

• Familiarity with rigging and lifting operations, inspection/testing procedures, and turnover documentation.
• Effective communicator capable of coordinating across multidisciplinary teams, including contractors, designers, and vendors.
• Materials and equipment are properly managed, tracked, and available when needed for installation.
• Self-starter with strong organizational, analytical, and problem-solving abilities.
• Ability to perform duties while wearing personal protective equipment such as a fire-retardant jumpsuit, safety glasses, ear plugs, and hard hat.
• Strong working knowledge of mechanical construction practices, including piping installation/testing and structural steel erection.
• Reporting deliverables are accurate, timely, and provide actionable insights to project leadership.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to maintain detailed tracking logs and documentation.
• Ability to perform work outdoors in hot or cold climates.
• Working knowledge of OSHA standards, construction contracts, and labor agreements.
• Ability to sit, stand, or walk for long periods of time.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance