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Senior Document Controller
Bechtel
Senior Document Controller managing project docs for Expo 2030 Riyadh
4d ago
Expert & Leadership (13+ years)
Full Time
Riyadh, SA, 11543
Office Full-Time
Company Size
38,000+ worldwide Employees
Service Specialisms
Engineering
Construction
Project Management
and more
Sector Specialisms
Infrastructure
Energy
and more
Role
What you would be doing
document management
ecms entry
data migration
report generation
workflow support
quality checks
- Provide document and records management services, including receiving, processing, distributing, retrieving, and maintaining documents and/or records in accordance with established policies and procedures.
- Assemble information for project activities, to support metrics, audits, and self-assessments.
- Creates and distributes document processing reports, as requested
- Attend Subcontractor/Supplier kickoff meetings, if required
- Perform / Assist in other general Document Management administrative activities, as required
- Contribute ideas to improve work process efficiency and assist with data migrations when needed.
- Provide technical guidance and training to project team members on the effective use of automated document management tools.
- Provide input and update work instructions, plans, and procedures.
- Perform document and record entry using an enterprise content management system (ECMS).
- Assist project team members with inquiries about document numbering, workflows, electronic signatures, and legibility.
- Interface with internal and external customers to resolve questions and issues related to documents and records.
- May assist with data migrations and post-migration validation efforts
- Stay informed on the department's available technologies, techniques, and services.
- Assist with quality checks to ensure data entry accuracy.
What you bring
aconex
sharepoint
edms
10-15 years
document control
office suite
- Have strong interpersonal and customer service skills.
- Understanding of system configuration for numbering, permissions, workflows, and search functions.
- Knowledge of quality checks for accuracy, completeness, and procedural compliance.
- Knowledge of quality issues related to document control, specifically regarding revision control and formatting.
- Experience with document management principles and the ability to use Electronic Document Management Systems (EDMS), specifically Aconex.
- Hands-on knowledge of ECMS platforms (e.g., SharePoint, Aconex)
- Ability to identify workflow bottlenecks and propose efficiency improvements.
- Ability to work as part of a team and individually.
- Must be willing and able to work overtime with little or no notice as necessary.
- Must be able to demonstrate basic to intermediate proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
- Strong organizational skills, with attention to detail and to accuracy.
- Have ability to work flexibly and collaboratively across all levels of the organization.
- Must be able to organize and prioritize assigned document management tasks
- Understanding of document lifecycle management (creation, revision, archival, disposal).
- Must be flexible and able to accept and quickly adapt to changes in work focus.
- Required 10-15 years of related experience.
- Capacity to troubleshoot system or process issues related to document handling.
- Excellent oral and written communication skills.
- Must have experience performing document management and/or document control processes, obtained within the past 3 years.
- Must be self-motivated and be able to work under minimum supervision.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
Since 1898
Year Established
The company was founded over a century ago.
$17.6B
Annual Revenue
Reported revenue generated in 2022.
160+
Countries Operated
Operates in over 160 countries worldwide.
- Operates across multiple sectors, including infrastructure, nuclear, security and environmental, oil, gas, chemicals, mining, and metals, as well as manufacturing, battery production and technology.
- Significant presence in North America, the Middle East, Asia, and Australia.
Focus on challenging projects
Challenging Projects
The company prioritizes tackling difficult challenges and making customers' ambitious goals a reality.
Integrity and ethics
Ethical Standards
The company emphasizes the highest level of integrity and ethics in their operations and projects.
Safety and well-being
Safety Culture
Safety and the well-being of employees are prioritized, and respect for each other is emphasized.
Diversity and belonging
Inclusive Environment
The company fosters a deep sense of belonging by embracing diversity and seeking diverse views.
Trust and accountability
Trustworthy Relationships
Long-term relationships are built on trust, accountability, and delivering excellence.
Net zero by 2050
Sustainability Target
Committed to achieving net zero emissions across all scopes by 2050.
- Created Bechtel.org in 2019, a social enterprise focusing on sustainable and inclusive development projects worldwide.
- Addresses global challenges such as access to clean water, renewable energy, and resilient infrastructure.
24% women
Workforce Composition
Highlights the percentage of women in the company's employee base, showcasing diversity in gender representation.
- Supports various communities within its workforce through Business Resource Groups (BRGs) such as B-BOLD (Supporting the Black Community), B-FAMILIA (Supporting the Latinx Community), B-PRO (Supporting Professional Development), B-PROUD (Supporting the LGBTQIA+ Community), BSERV (Supporting Veterans), Women@Bechtel (Supporting Female Colleagues), B-InspirAsian (Supporting the Asian Community), and Boundless@Bechtel (Supporting Disability Inclusion).
- Launched programs to support underrepresented groups in STEM fields, including partnerships with organizations like the Society of Women Engineers (SWE) and the National Society of Black Engineers (NSBE).
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