Junior Operations Administrator at Valard Construction Lp in Sherwood Park, Alberta, Canada | Kablio

Role

Description

invoice processing

jde management

wip tracking

work orders

equipment utilization

reporting

Maintain and organize files for field activities
Order and maintain office supplies for the Sherwood Park office
Maintain updated client rate sheets, set up new job numbers, work orders, and invoice templates in JDE
Coordinate with managers for invoice approvals and ensure accurate posting and document retention
Enter and verify employee time; follow up on missed or incorrect entries
Prepare month-end accruals and WIP summaries for accounting
Manage onboarding requests and document compliance submissions
Answer incoming phone calls and direct inquiries appropriately
Monitor and follow up on unpaid invoices
Provide regular reporting to the Safety team and management for key contracts
Follow up on missed or late payments
Prepare and issue a high volume of invoices (400+ monthly) using Excel / JDE and client portals (e.g. Ariba, Oracle)
Manage and maintain water fill site records
Maintain Work-In-Progress (WIP) files for active projects
Investigate discrepancies where costs exist without invoicing and make necessary corrections
Develop and maintain spreadsheets to track equipment utilization
Maintain client relationships and ensure consistent communication and accuracy in service documentation
Assist with time entry, payroll follow-up, and verification of FA submissions
Prepare and process client invoices, obtain approvals, post, and distribute
Create and track work orders, ensuring timely job completion and accurate cost reporting
Provide the Logistics, Traffic, and Hydrovac divisions with general administrative and operational support as required
Plan and coordinate office events and functions

Requirements

microsoft office

jde erp

post-secondary

2 years

communication

detail oriented

Applicants must have legal authorization to work in Canada with no restrictions
Excellent attention to detail, accuracy, and organizational skills
Strong proficiency in Microsoft Office (Excel, Word, Outlook)
Post-Secondary Education in a related field
High School Diploma (or equivalent)
Experience with an ERP system (JDE)
2 years of administrative experience supporting operations
Strong communication skills and ability to manage multiple priorities
Demonstrated experience supporting projects

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Valard Construction LP is a leading provider of electrical transmission, distribution, and renewable energy solutions.
With decades of experience, the company has built a reputation for delivering large-scale, complex infrastructure projects.
Valard specializes in energy transmission, powerline construction, and civil infrastructure for diverse sectors.
The company excels in both traditional energy sectors and emerging areas like wind, solar, and utility-scale renewable energy.
Over the years, Valard has contributed to some of North America's most critical infrastructure projects.
Their capabilities extend to high voltage and low voltage systems, civil works, and environmental assessments.
Valard's versatility and expertise have allowed it to tackle everything from remote transmission lines to urban infrastructure projects.
The company’s impressive portfolio includes collaborations with top-tier utilities, municipalities, and private-sector clients.

Culture + Values

Commitment to safety on all projects and job sites.
Transparency, honesty, and ethical business practices.
Continuously striving to exceed customer expectations.
Encouraging creative solutions and use of latest technologies.
Fostering a team-oriented approach for success.

Environment + Sustainability

Net zero by 2050

Carbon Emissions Target

Committed to achieving net zero carbon emissions, demonstrating a long-term environmental responsibility goal.

Committed to sustainability, implementing energy-efficient solutions and practices on all projects.
Integrates environmental considerations into decision-making processes and project execution.
Sustainability is embedded in operational approaches, minimizing waste and reducing resource consumption.

Inclusion & Diversity

Promotes a culture of inclusivity, focusing on creating an equitable workplace.
Dedicated to providing equal opportunities for all employees, regardless of background or identity.
Has implemented programs aimed at increasing representation and advancing women in leadership roles.

Articles

Services

Substations capabilities

About – Project Management

Role

Description

invoice processing

jde management

wip tracking

work orders

equipment utilization

reporting

Maintain and organize files for field activities
Order and maintain office supplies for the Sherwood Park office
Maintain updated client rate sheets, set up new job numbers, work orders, and invoice templates in JDE
Coordinate with managers for invoice approvals and ensure accurate posting and document retention
Enter and verify employee time; follow up on missed or incorrect entries
Prepare month-end accruals and WIP summaries for accounting
Manage onboarding requests and document compliance submissions
Answer incoming phone calls and direct inquiries appropriately
Monitor and follow up on unpaid invoices
Provide regular reporting to the Safety team and management for key contracts
Follow up on missed or late payments
Prepare and issue a high volume of invoices (400+ monthly) using Excel / JDE and client portals (e.g. Ariba, Oracle)
Manage and maintain water fill site records
Maintain Work-In-Progress (WIP) files for active projects
Investigate discrepancies where costs exist without invoicing and make necessary corrections
Develop and maintain spreadsheets to track equipment utilization
Maintain client relationships and ensure consistent communication and accuracy in service documentation
Assist with time entry, payroll follow-up, and verification of FA submissions
Prepare and process client invoices, obtain approvals, post, and distribute
Create and track work orders, ensuring timely job completion and accurate cost reporting
Provide the Logistics, Traffic, and Hydrovac divisions with general administrative and operational support as required
Plan and coordinate office events and functions

Requirements

microsoft office

jde erp

post-secondary

2 years

communication

detail oriented

Applicants must have legal authorization to work in Canada with no restrictions
Excellent attention to detail, accuracy, and organizational skills
Strong proficiency in Microsoft Office (Excel, Word, Outlook)
Post-Secondary Education in a related field
High School Diploma (or equivalent)
Experience with an ERP system (JDE)
2 years of administrative experience supporting operations
Strong communication skills and ability to manage multiple priorities
Demonstrated experience supporting projects

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Valard Construction LP is a leading provider of electrical transmission, distribution, and renewable energy solutions.
With decades of experience, the company has built a reputation for delivering large-scale, complex infrastructure projects.
Valard specializes in energy transmission, powerline construction, and civil infrastructure for diverse sectors.
The company excels in both traditional energy sectors and emerging areas like wind, solar, and utility-scale renewable energy.
Over the years, Valard has contributed to some of North America's most critical infrastructure projects.
Their capabilities extend to high voltage and low voltage systems, civil works, and environmental assessments.
Valard's versatility and expertise have allowed it to tackle everything from remote transmission lines to urban infrastructure projects.
The company’s impressive portfolio includes collaborations with top-tier utilities, municipalities, and private-sector clients.

Culture + Values

Commitment to safety on all projects and job sites.
Transparency, honesty, and ethical business practices.
Continuously striving to exceed customer expectations.
Encouraging creative solutions and use of latest technologies.
Fostering a team-oriented approach for success.

Environment + Sustainability

Net zero by 2050

Carbon Emissions Target

Committed to achieving net zero carbon emissions, demonstrating a long-term environmental responsibility goal.

Committed to sustainability, implementing energy-efficient solutions and practices on all projects.
Integrates environmental considerations into decision-making processes and project execution.
Sustainability is embedded in operational approaches, minimizing waste and reducing resource consumption.

Inclusion & Diversity

Promotes a culture of inclusivity, focusing on creating an equitable workplace.
Dedicated to providing equal opportunities for all employees, regardless of background or identity.
Has implemented programs aimed at increasing representation and advancing women in leadership roles.

Articles

Services

Substations capabilities

About – Project Management