Contracts Administrator (Contract Specialist II)

Description

• Responsible for post – award activities including conducting kick – off meetings, coordinating all contract submittals and correspondence, preparation and processing of variation orders, claims and close out.
• Ensures documentation to negotiate change orders are properly produced and maintained.
• Prepares letters to clients requesting approvals and interpretations necessary to comply with the provisions of the contract.
• Ensure project/facility acceptance documents are prepared and are followed through and that acceptances are signed by the client.
• Monitors and ensures the business provisions of assigned contracts are administered to ensure compliance with contractual terms and conditions. Keeps the Projects Contracts Manager advised as to the scope, financial, and risk features of applicable contracts.
• Manages the drafting of Invitation to Tender packages for contracts for large O&G facilities projects. Review and, if necessary, proposes comments on and propose alternative text/clauses to client contract conditions.
• Functions as a part of a negotiating team consisting of project management staff, to establish the terms and conditions of a contract.
• Responsible for pre–award activities including bid invitation preparation, processing queries from bidders, preparation of bid evaluation programmes, evaluation of bids, negotiation, contract preparation and award formalities.
• Furnishes business and financial information requested by the client concerning the project, as delegated by the Project Manager.
• Identifies contractual problems and take appropriate action to ensure a satisfactory resolution. Follows up on those problems which demand management attention, to ensure timely response to the client; and Management of Contract Quality standards.
• Reviews issues with legal, risk management, tax, and accounting personnel as a condition precedent to submitting to management for approval.

Requirements

• Extensive knowledge of Contractual Terms & Conditions and Commercial Contract Law;
• Strong grasp of procedural requirements & necessity of providing an Audit Trail for Management purposes;
• Relevant years of experience in the role of contracts administrator.
• Middle East/Arabian Gulf experience is preferred but not mandatory.
• Excellent understanding & extensive experience of the procurement and contract administration processes and principles from preparation and issue of Bidders Lists, Contracting Plans and bid invitation package preparation through to award, administration and close out of Contracts;
• Bachelors Degree in Engineering or Bachelor Degree in Science or Arts.
• Chartered status (MRICS) or equivalent professional qualification post graduation experience.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance