Senior Administrator PA

Description

• Organise various meetings, briefings and events as required across the project – including liaising with the Central Region representatives for Region wide events (~200+).
• Provide a first line response for team communications, maintaining up-to-date information.
• Provide a minute taking and distribution service for key meetings and coordinate the flow of information, communication and knowledge between the business area and its partner organisations.
• Ensure compliance with data handling in line with GDPR and company policies and procedures.
• Develop systems and processes as required.
• Raise and manage Purchase Order requests, working closely with the Delivery Teams and finance to ensure compliance with relevant business processes.
• Assist with SharePoint management and ensure Team documents are filed and stored correctly and updated as required.
• Provide quality responses to calls received from external contacts using own knowledge and experience and dealing with bespoke data requests.
• Make travel and accommodation bookings and file expense claims for the L&SE team.
• Manage the ID Central Region Construction Directors diary, including arranging travel & accommodation bookings and expense reviews.
• Manage on and offboarding process for starters and leavers, including arranging inductions and site access for new starters.
• Schedule weekly team calls and manage the agenda.
• Manage bookings and logistics for site visits across the projects, including liaising with key external stakeholders.

Requirements

• Experience in scheduling and attending Microsoft Teams calls.
• Ability to produce a variety of accurate and appropriate written communication.
• Experience with Outlook email and managing multiple calendars.
• Strong relationship and communication skills with experience of liaising with senior members of staff internally and externally with stakeholders.
• Good working knowledge of Microsoft Office including Word, Excel, and PowerPoint
• Good influencing and excellent team working skills.
• A driving licence would be useful for travel to sites but not mandatory.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance