Business Office Manager

Description

Administrative and operational oversight: Office manager will organize and coordinate office procedures and daily operations, including managing schedules, developing filing systems, and ensuring the office's overall condition is maintained.

Marketing & Event planning: Often tasked with planning in-house or off-site events, including company meetings, conferences, and celebration with administrative assistance. Marketing assistance as projects commence.

The Business Office Manager at KDS oversees the administrative and operational functions of the office to ensure a smooth, organized, and productive work environment. They act as a central point of contact for office & field staff, and management, handling a wide range of tasks from basic administrative duties to KDS accounting and personnel management (HR)

Leadership and problem-solving: lead and motivate staff, delegate tasks, and solve unexpected problems that arise.

Supply and equipment management: Work with IT company to maintain company employees’ email and hardware in office and in field, purchase/ update/supply IT equipment as needed, manage employee phones, iPads, computers, etc.

Visitor and guest reception: provide general support for visitors, ensuring a professional and welcoming front office environment.

Budget management: They manage the office budget, track expenditures, oversee & invoice monthly client draws, handle all accounts receivable and manage accounts payable with an administrative assistant.

Interdepartmental coordination: act as a liaison between departments to address staff queries, safety, and resolve issues related to office services.

Human resources support: Supervises HR functions, such as onboarding new employees, organizing employee records, assist in recruitment and helping to update office policies, such as employee handbook.

Handle audits, specifically at yearly insurance renewal, and for specific software requests.

Requirements

Applicant must meet KDS auto insurance criteria and be insurable on KDS auto insurance.

Adaptability: The ability to adapt to a variety of day-to-day duties and improvise when faced with unexpected challenges is a key quality for our office manager.

Education: Bachelor's in Accounting/Finance preferred; CPA license highly desirable or a strong accounting background.

Attention to detail: A strong focus on detail is necessary to maintain accurate records, manage budgets, and ensure transparency and high standards.

Organizational skills: The ability to multitask, prioritize tasks, and manage multiple projects at once is critical for our office manager's success.

Communication skills: Strong written and verbal communication skills are necessary for interacting with staff, executives, clients, and vendors.

Understand payroll software, with entries specific to local taxes, as well as maintaining benefits & 401k entries.

Technology proficiency: A high degree of computer literacy is essential, including proficiency in productivity software including Sage 50 accounting software, Microsoft Office Suite (Excel, Word, Outlook), Payroll company software, Procore and phone management and liaison with IT company.

Accounting Skills: In-depth knowledge of GAAP, accounting principles, financial reporting, and experience with local taxes.

Understand and produce Construction documents (G702/703,), Lien waivers, read/create contracts, handle Notice of commencement for jobs, maintain accurate records, and liaison with legal when needed. Job costing is a necessary experience as well as some knowledge of construction insurance.

Experience: Several years in commercial construction office management, with supervisory experience.

Benefits

KDS participates in 401k benefits with 6% match

Employee Health Insurance & Ancillary Services available

Paid time off: 10 accrued Vacation days/ 5 days PTO / 7 paid Holidays

Starting pay: Negotiable

Training + Development

Interview process

Visa Sponsorship

Security clearance