Document Controller

Description

• Track customer comments and answers, along with document resubmission.
• Check and submit documents to customer & thereafter check that the submission status is integrated (for information/approval).
• Will work accordingly to the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
• Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems and Customer Portal like Aconex, Asite, PIMS etc.)
• Meeting Project & Documentation submission Contractual timeline.
• Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
• Record all necessary document receipts.
• Performing addition administrative duties necessary for the smooth execution of the duration of the entire Project.
• Prepare transmittal with defined deliverables list & submission dates.
• Manage customer return status of project documentation within the stipulated timeframe.
• Supporting Project Management Team in creating & receiving POs in SAP

Requirements

• This role requires experience in documentation handling and related software systems.
• Strong communication and interpersonal skills to liaise with internal and external stakeholders.
• Processes good communication skills & fluency in English.
• Demonstrated ability to analyze and resolve problems.
• Ability to manage multiple projects and collaborate effectively with cross-functional teams.
• Ability to document, plan, strategize, and execute programs.
• Established project management skills.
• The most suitable candidate will possess a formal qualification in administration or Engineering.
• Excellent organizational skills, Quality oriented, Structured and attention to detail, time management skills.
• Ability to grasp complex processes and structures.
• Strong oral and written communication skills.
• Proficient in SAP, Teams folder and Box Drive.
• Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
• General knowledge of engineering technical terms and understanding of engineering processes, industry standards and compliance requirements.
• Proven experience in document control, preferably within the engineering, construction, or procurement industries.
• Proficiency in the following software: Microsoft Office package (Word, Excel, Powerpoint), CAD/AUTOCAD (basic level), Adobe Acrobat Professional, Nitro Pro or similar.
• EHS: Execute with zero accident and without damage to the environment.
• Significant and relevant experience in documentation management on large projects (volume of thousands of documents) is expected.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance