Fiscal/Administrative Manager 1

Connecticut Department Of Administrative Services

Manages state resources, operations, and services, streamlining efficiency for Connecticut government.

Oversee fiscal operations, ensure compliance, and lead a team in special education rate setting.

21 days ago ago

$106,755 - $145,565

Intermediate (4-7 years)

Full Time

Hartford, CT

Hybrid

Company Size

1,700 Employees

Service Specialisms

Construction services

Project Management

Consulting

Engineering

Architecture

Property Development

Design

Technical Services

Sector Specialisms

Human Resources

Information Technology

Fleet Vehicle Services

Building and Construction

Procurement

Grants Administration

Role

What you would be doing

it supervision

edp systems

budget management

financial reporting

contract administration

grant monitoring

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Supervision of an information technology operation including professional information technology staff (i.e., Information Technology Analyst 1 or above).
Includes maintenance of accounts (EDP or manual);
Comptroller reconciliations;
Supervision of the payroll function.
to prepare and analyze financial and statistical reports;
Supervision of the agency's or facility's general fund accounting;
Establishes and maintains unit procedures;
Accountability for budget preparation and management for agency or facility;
Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;
Accountability for or supervision of the purchasing of supplies, equipment and contractual services including preparation and revision of specifications, selecting sources of supply, obtaining and evaluating formal written bids, issuing purchase orders, analyzing price trends.
Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
Utilizes EDP systems for financial records, reports and analyses;
Assists in planning and implementation of financial aspects of EDP systems;
Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;
Provides staff training and assistance;
In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;
Accountable for monitoring (or supervising monitoring) of grantees to ensure that funds are accounted for and expended properly. This can include pre- or post-audit of payments, review and analysis of budgets and financial statements, review of accounting procedures. It may include field work such as assistance with setting up financial records and may include (or consist mainly of) auditing grantees.
Interprets and administers pertinent laws;
Develops or makes recommendations on the development of policies and standards;
Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments;
Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;
Supervision of the maintenance of accounting records, reconciliations, financial statements for grant funds, etc.
utilize EDP systems for financial management.
In addition to supervising fiscal/administrative functions may supervise support services;
Accountability for or supervision of contract preparation and monitoring including preparation of requests for proposals to obtain consulting or contractual services, determination of evaluation criteria, evaluation of proposals, preparation and monitoring of personal services agreements, point of service contracts and memoranda of understanding.
analyze budgetary and related problems;
Schedules, assigns, oversees and reviews the work of staff;
At higher levels includes participation in planning and policy decisions.
Researches, interprets and administers pertinent laws and regulations;
Determines priorities and plans unit work;
Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;
Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;
Conducts performance evaluations;
Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;
Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;

What you bring

microsoft excel

governmental accounting

grant monitoring

master's degree

payroll

supervision

oral and written communication skills;
Each additional support service supervised (e.g., stores, inventory/asset management, facilities/equipment security, facilities/equipment maintenance, mailroom, food service, phone system coordination) having a minimum of three (3) full-time positions or part-time equivalent) or taking a minimum of 10% of total fiscal/administrative staff time can be considered one (1) additional function.
to understand and apply relevant state and federal laws, statutes and regulations;
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;
Experience supervising assigned fiscal services staff
Considerable ability
Ability to
First shift
This hybrid position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here.
Experience analyzing and manipulating data using Microsoft Excel
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
Accountability for or supervision of any additional professional accounting or accounts examining work which may be unique to an agency.
Experience in establishment, calculation and analysis of programmatic rates
A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.
Experience with Governmental Accounting, including agency budgets with multiple funding sources
Experience with reviewing and analyzing federal and state regulatory requirements
GRANT MONITORING* (non-programmatic)
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Experience facilitating process improvements and documenting procedures
Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;
interpersonal skills;