Document Controller

Description

• Coordinate with project managers, engineers, and multidisciplinary team members to ensure the timely and accurate distribution of project documents and critical information
• Ensure compliance with data protection laws, confidentiality obligations, and corporate information-security policies
• Monitor document workflows and approval processes, identifying inefficiencies and implementing improvements to enhance accuracy and operational effectiveness
• Train and support project personnel in the use of document control processes, procedures, and document management software tools
• Review, validate, and process all incoming and outgoing documents, ensuring accuracy, completeness, and compliance with project standards, contractual requirements, and regulatory guidelines
• Liaise with external stakeholders, contractors, suppliers, and service partners to coordinate documentation requirements related to procurement, contracts, and framework agreements
• Apply advanced Excel skills to manipulate, compare, and analyse raw data exported from various internal and external sources, supporting accurate reporting and decision-making
• Develop and maintain document control processes and systems, ensuring the proper organisation, storage, accessibility, and retrieval of project documentation
• Produce regular project reporting on the status of deliverables, document packages, and documentation workflows; analyse metadata to provide look-ahead schedules, early-warning indicators, and late deliverable reports to senior management

Requirements

• Degree in Business Administration, Information Management, Records Management, or equivalent professional experience (desirable but not always essential depending on experience)
• Strong knowledge of document control methodologies, lifecycle management, and document management software tools
• Exceptional attention to detail, organisational skills, and the ability to manage multiple tasks and deadlines simultaneously
• Proven experience as a Document Controller, ideally within the renewable energy sector or in large-scale infrastructure project environments
• Familiarity with relevant industry standards, quality requirements, and regulatory frameworks related to document management, information governance, and data protection
• Strong communication and interpersonal skills, with the ability to collaborate effectively across diverse teams and work independently when required
• Demonstrated experience using enterprise Document Management Systems (DMS) such as SharePoint, Aconex, Documentum, Procore, or comparable platforms

Benefits

• Annual salary review at management's discretion
• Attractive salary package
• Season ticket loan available
• Automatic enrolment in the pension scheme after 3 months of service, with the option for salary sacrifice
• Opportunities for Learning and Development
• Private Medical and Dental Insurance
• 25 days of paid annual leave
• Financial Wellbeing Support Platform, including hunting down lost pensions, access to Independent Financial Advisors, and retail discounts

Training + Development

Interview process

Visa Sponsorship

Security clearance