Renewable Site Administrator

Description

• Answer telephone, taking appropriate message and or providing information to callers or individuals that visit the project. Maintain and replenish office supplies; maintain all office equipment.
• Work closely with the Corporate Offices on various issues, such as warranty claims, payroll, vendors, community outreach, etc.
• Daily work order processing in SAP, to include material consumption, goods movements, labor hours, and other key measurements associated with each job/task. Work closely with the SAP Maintenance Planner to administer planned maintenance cycles and serialized component movements.
• Provide desk-side support for the Company's ERP (Enterprise Resource Planning) systems such as SAP, requisition and purchase order processing, time entry, maintenance and materials management.
• Execute and administer spare parts inventory related responsibilities including organization of stockroom, receiving, goods movements, cycle counts and the tracking and recording of serialized components.
• Plan and coordinate company functions and meetings. Schedule onsite training as required and participate in regional and project staff meetings and record minutes as needed.
• Assist Human Resources with processing new hire paperwork.
• Provide support for staff members and visiting Clearway personnel. Setting up of MS Windows profiles, email settings, printer access and desktop shortcuts for new and existing staff, as needed. Interface with Helpdesk support on network and local server issues.
• Assist in preparing and submitting monthly accruals as well as fixed asset documentation for capital projects to the accounting department.
• Assist with preparation of annual site business plans and project budgets.
• Assist with planning and scheduling team activities.
• Adhere to effective internal controls.
• Purchasing and Receiving activities, such as generating requisitions, administering purchase orders, receiving goods, purchasing tools and/or equipment, resolving vendor discrepancies, etc.
• Assisting with Team travel arrangements.

Requirements

• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) with the ability to set up MS Windows profiles, email settings, printer access and desktop shortcuts, and the ability to interface with Helpdesk support on network and local server issues. Demonstrated skills in typing and proofreading.
• Ability to maintain confidentiality of the department and team.
• Demonstrated analytical and quantitative skills including the ability to analyze and interpret financial data; process and understand various accounting functionalities.
• Minimum of 4 years’ experience in a comparable administrative role; or equivalent combination of education and experience.
• HS Diploma/GED required.
• Ability to analyze project risks and proactively identify solutions with a flexible, creative, and solution-focused outlook on problem solving.
• Prior experience of maintaining and adhering to inventory controls, working with SAP or equivalent ERP system, and purchasing and receiving activities.
• Bachelor’s Degree preferred
• Effectively provides and receives information verbally in individual and group situations. Written expression is clear, concise, and conveys the desired message.
• Strong prioritization and multi-tasking skills with the ability to operate in a complex, rapidly changing business environment with typically tight schedules and demanding targets.
• Self-starter with demonstrated performance leading initiatives and building consensus at all levels of a matrixed global organization with minimal supervision.
• Ability to foster and participate in a productive team environment by establishing and maintaining effective working relationships with co-workers, managers, customers, contractors, and vendors.
• Invoice processing and reconciliation, as required.
• Demonstrated hardware skills such as the ability to move electronic equipment within the office space, knowledge of network access and computers, printers and peripherals.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance