Description

• Provide informal guidance to junior staff.
• Support diary management for the project director/manager together with the office manager.
• Ensure team members are aware of administration processes.
• Assist in setting up the project office, including arranging IT equipment and furniture.
• Create and maintain electronic and hard‑copy filing systems.
• Ensure staff regularly update their Infomace staff homepage.
• Arrange project email addresses and manage inbox filing.
• Process incoming and outgoing correspondence according to Mace standards.
• Archive project documentation for client handover.
• Place orders with Mace suppliers.
• Book meeting rooms and coordinate refreshments or lunches for client and external meetings.
• Maintain a log of Mace training records and arrange required tests or training.
• Manage petty cash and perform reconciliations for the accounts department.
• Provide administrative support such as typing letters, minutes and reports.
• Update the project directory and distribute it via email and Conject.
• Coordinate site visits for both client and project teams.
• Manage the site meeting‑room diary.
• Contribute to net‑zero carbon transition by identifying and managing associated emissions.

Requirements

• Hold a bachelor's degree in civil, mechanical, or electrical engineering.
• possess relevant field experience.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance