Receptionist

Description

• Answer incoming calls and direct them to the appropriate personnel or department.
• Coordinate visitor information, maintain the manager visitor sign-in sheet, and notify the appropriate personnel upon arrival.
• Navigate Viewpoint to locate reference details for internal or external requests related to vendor invoices or purchase orders.
• Create purchase orders and order items for overhead departments and low-risk project expenses.
• Provide administrative support to various departments as required.
• Sort and distribute incoming mail daily; send and receive courier packages as required.
• Monitor shared email inboxes and distribute communications as necessary.
• Communicate with other offices to ensure consistent flow of information and company-wide awareness of events or updates.
• Greet and welcome all clients and visitors in a professional and friendly manner.
• Prepare, edit, and format professional documents such as correspondence, reports, drafts, and office-related emails.
• Process employee expense submissions as needed.
• Support daily office maintenance, including ordering office and janitorial supplies as needed and ensuring cleanliness of all common areas.

Requirements

• Experience with office equipment and technology (phones, printers, fax machines) preferred.
• Friendly demeanor with a professional appearance.
• Strong organizational skills and attention to detail.
• High School Diploma or equivalent required.
• Ability to handle multiple tasks and work in a fast-paced environment.
• 1-3 years of experience in a receptionist or administrative role preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required.

Benefits

• Weekly Pay Periods
• Employee Assistance Program - Counseling
• DPSP matching program that offers increased matching contributions based on your years of service with the company
• Paid Time Off Benefits
• Competitive compensation
• Comprehensive benefits package (Medical, Disability, Dental & Vision)

Training + Development

Interview process

Visa Sponsorship

Security clearance