Associate Project Manager

Description

• Lead preparation of materials for group travel including required research and presentations for leadership.
• Monitor and track the status of the team’s deals within the URW systems through Salesforce and other internal software.
• Coordinate all aspects of travel (including flight, hotel, transportation, etc.) while optimizing and balancing executive's time with cost of travel, including forecasting and managing to the travel budget.
• Actively monitor the media for news and updates on strategic brands of interest or major market moves & circulate to the team.
• Manage executive level email and meeting correspondence including dictation of emails, monitoring executive email inbox and responding on behalf of the executive when necessary
• Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed.
• Prepare expense reports for the executive, review and approve expense reports for direct reports in accordance with company travel policy.
• Analysis on Quarterly or Annual earnings announcements for Public Companies
• Contribute to the preparation of executive briefing materials through creation of materials and providing valuable insights on the status of relevant projects.
• Perform and prioritize special projects as directed; handle confidential and sensitive information.
• Leverage company data tools to pull relevant data quickly and accurately for both internal and external meetings and presentations.
• Consolidation of performance data/leasing conversations where relevant across EU and US
• Maintain required tracking tools for the team and circulate to required audiences. Create project tracking templates and tools to improve efficiency of the team.
• Plan and develop agendas for meetings, document and communicate decisions and action items from meetings, ensure follow-up and closure of action items and share information and learnings across teams.
• Manage all required meetings for the team, including scheduling and coordinating across internal and external stakeholders
• Prepare briefing materials for each external meeting which includes:
• Ensure the team is tracking budgeted expenses across all categories
• Run weekly project management tool (Monday.com), Lead weekly alignment meetings, and ensure all required deliverables are in the system and being updated upon completion.

Requirements

We are looking for an innovative, agile, and motivated individual to join the Global Strategic Partnerships Team. A successful candidate will be someone eager to be front and center of a transforming business who wants to grow, develop, and participate in this evolution of real estate into a physical and digital experience. Based in Los Angeles, you will partner with global teams across the organization. We are imaginative and bold, always pushing the boundaries to achieve results. Our culture embraces creativity, diversity and progression, nurturing everyone we work with to reach the top of their profession. This is an in-office role, requiring you to work out of our Century City corporate headquarters.

• Attentiveness to detail: ability to follow through, think ahead and through responsibilities, double check work before proceeding.
• Excellent organizational skills and ability to work independently, paying attention to detail under tight deadlines and heavy workload.
• Experience in effectively interacting with executives and senior leaders.
• Strong multitasking ability, switching priorities and focus as needed.
• Comfortable with ambiguity and uncertainty; the ability to adapt, be agile and flexible.
• Experience of building effective business processes for diverse teams.
• Intermediate/Advanced computer skills including Microsoft Office (Outlook, Power Point, Excel).
• Exceptional verbal, written, and interpersonal communications skills.
• Comfortable communicating across all levels of the organization in an effective, situationally appropriate, clear, and high-quality manner.
• An undergraduate degree is required or post-graduate degree in a related discipline, would be a strong plus.
• Ability to work collaboratively with stakeholders throughout the organization.
• Strong emotional intelligence enabling you to build relationships with people and teams across the company to foster process improvement and resolve issues.

Benefits

Our company purpose – to Reinvent Being Together – is about reimagining how individuals and communities come together, socialize, and enjoy dynamic experiences alongside one another in entirely new ways. We are at our best when we are TOGETHER safely and joyfully. We are pleased to announce our new hybrid schedule working 3 days per week in our Los Angeles and New York corporate offices and up to 2 days per week remotely.

Do you want to help revolutionize a major industry? At Unibail-Rodamco-Westfield (URW), you’ll have the opportunity to impact the future of real estate by developing innovative and engaging places that reinvent being together. Come join a team that builds excitement about working at URW. You’ll get to work with leaders who are passionate about tackling changing consumer behavior with innovative experiences. All this bold vision means the company culture embraces evolution and change. We believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren’t met. If you're passionate about URW and looking to learn and grow, then we look forward to reviewing your application!

Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments.

• $65,000 - $87,000 per year + Discretionary Annual Bonus

Training + Development

Interview process

Visa Sponsorship

Security clearance