Paralegal

Description

• Organise meetings, workshops, conferences and events
• Manage and oversee document execution and filing processes, including obtaining mortgagee consents
• Assist with managing and updating precedent documentation
• Manage PPSR registrations
• Maintaining databases and key document summaries
• Monitor and manage BPA Legal Notices inbox
• Maintain any subscriptions for products and services utilized by BPA Legal
• Completing work in a timely and accurate manner
• Assist and work with other Executive Assistants and support functions across BPA and BPG Legal where needed
• Assist in maintaining records and auditing of professional certifications, including team practising certificates and real estate licences
• Work with BPA Legal and Risk to implement processes
• Liaising with BPG Legal and BAM Treasury teams to ensure up to date information on assets, co-owners, lenders and mortgagee consent requirements
• Organise travel, itineraries and associated bookings for BPA Legal
• Maintain strict confidentiality in relation to matters
• Assist team with tracking budgets and processing of monthly expenses
• Assist with managing engagement of external legal service providers and processing of legal invoices
• Assist with due diligence and obtaining property and company related searches using online databases and tools
• Maintain and update Legal Intranet page
• Provide administrative and secretarial support to Executive Vice President | Legal Counsel and the BPA Legal team
• Fostering positive and strategic relationships with internal and external stakeholders
• Assist with updating policies and procedures
• Develop understanding of the business and its culture

Requirements

• Paralegal and/or administrative support experience in real estate is advantageous but not essential
• Ability to work autonomously and as part of a team in a high-performance, fast-paced environment, able to balance urgency and accuracy
• Strong communication skills, with the ability to communicate professionally, clearly and effectively with all levels of management
• Intermediate to advanced skills in Microsoft Office (notably Outlook, Word, Excel, PowerPoint)
• Possess a pro-active, positive and flexible approach with a willingness to learn and show creativity and initiative
• Strong time management skills with ability to prioritise tasks
• Students studying law with a keen interest in real estate will also be considered

Benefits

• As part of our wellbeing offering, all employees are eligible for a reimbursement of certain costs associated with keeping fit and active whether that be by attending a gym class or buying equipment for their home gym. We also offer company sponsored wellness checks which run to a yearly calendar.
• Leave policies that support our people and their families through different life stages including parental leave where we offer 20 weeks of pay, and superannuation paid on paid and unpaid portions to our primary carers, in addition to other benefits.
• Competitive salary, performance bonuses and benefits which are benchmarked annually
• Company paid Salary Continuance Insurance (Income Protection), so employees feel protected financially in the event of serious illness/injury.
• As part of Brookfield Properties ESG strategy, we actively encourage our employees to give back to the community via our Workplace Giving program which matches employee donations to selected charities. We also encourage employees to volunteer their time to assist our community partners.
• To encourage collaboration and growth, we also provide a number of Employee Networks including our Brookfield Women’s Network, bNext – for those early in their careers – and Brookfield Cares, for community support and giveback.
• We value our people and want them to grow and develop aligned with our ‘promote within’ culture. We provide our people with a variety of professional development opportunities and a Professional Development Program which supports them to achieve their potential.
• Free employee assistance program (EAP) available to all employees and their family members.

Training + Development

Interview process

Visa Sponsorship

Security clearance