Executive Assistant, Chief Operating Officer, Digital

Description

• Serve as a liaison between senior leadership, their direct reports and front-line team
• Provide administrative support to the Chief Operating Officer, Digital
• Build and leverage collaborative relationships with other Executive Assistants across the company
• Prepare and ensure timely completion of expense reports
• Act as the point of contact between the supported executives and internal or external colleagues
• Manage purchase orders and facilitate approval of invoices for payment
• Coordinate special projects as needed
• Manage global level communications distribution lists, email and other correspondence
• Plan and organize special events coordinating all logistics from venue, catering, AV/video conferencing support
• Manage complex and demanding calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner with cross functional support staff
• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items as needed
• Manage complex office administrative work requiring the use of independent judgment and initiative

Requirements

• Highly resourceful and proactive
• Extensive experience supporting senior executives
• Excellent time management skills with a proven ability to meet deadlines.
• Demonstrate strong analytical, problem-solving, and communication skills
• Ability to work in a high-energy and fast-paced environment
• Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
• Extensive work experience performing tasks similar to those listed above in a global corporate environment
• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
• Experience working in a culturally diverse and global company preferred
• Dedication to the highest degree of discretion and respect for confidentiality
• Bachelor’s degree preferred
• Validated organizational skills with strong multi-tasking and execution ability with attention to detail and dedication to quality and accuracy
• Strong sense of customer focus and dedication to customer service excellence
• Ability to build and maintain positive and productive inter-departmental working relationships

Benefits

• 3 days per week in the London office

Training + Development

Interview process

Visa Sponsorship

Security clearance