Workforce Analyst

Description

• Undertake annual review of all users of the HR management information system to ensure that they maintain up to date knowledge and application of processes and procedures.
• To work with customers to capture reporting requirements, providing accurate and timely information and reports for submission as part of the Board Report on behalf of HR
• Proposes and contributes to possible development opportunities to the HR Systems including participation in meetings with operational HR to discuss change requests and possible systems developments to meet needs.
• Develop and maintain comprehensive team procedural guidance documents for all HR Management systems and regular duties performed within the HR Workforce Information and Systems team. Ensuring these are shared across the team.
• Responsible for testing any new developments or changes to the HR management systems, with particular emphasis on the configuration, implementation and reporting requirements for a new Health and Safety system and upgrade of Occupational Health system.
• Develop and maintain a suite of data validation routines ensuring that the data within systems is as accurate and up to date as possible, including the monitoring of data exchanged between systems as part of an interface. This will include the maintenance of a stringent process of data analysis in order to maintain and increase the level of data quality that the system has so that it becomes a well trusted and widely used data source.
• Coordinate and participate in various communication groups for HR management systems and taking/communicating minutes as necessary.
• To ensure the highest level of Data security at all times by following agreed processes and procedures in relation to data access and provision
• Develop, evaluate and deliver data extracts from the system reporting function, ensuring effective application use in order to service the needs and expectations of a diverse customer base.
• Dealing with the diverse range of requests/enquiries by all business users in a flexible manner that will match the needs of their respective divisions, while ensuring it is done in a professional and courteous manner and to the highest standards while maintaining communications on progress.
• Provide a comprehensive service in relation to the maintenance, development, delivery and interpretation of reports to be used by Senior Management, Scottish Executive, business users and the HR Workforce Information, Systems and Business Support Manager
• Train users on the system support tasks and processes involved in HR management systems.

Requirements

• The role requires a high level of speed and accuracy in terms of data entered on to the system and in relation to the advice given to system users. Keyboard skills therefore need to be well developed
• Need excellent communication and interpersonal skills and will have the ability to work well in a team environment. Must also have strong written communication skills and be able to liaise effectively with all levels of staff as well as possess good time management skills and ability to work well under pressure. Will be self-motivating and have the ability to inspire confidence in the system.
• Need to have a minimum knowledge of what an HR system is and how it applies to an organisation, What the organisations and HR’s direction/focus is and how HR systems play a role in this.
• Must quickly gain knowledge on how the organisation’s HR Systems links with various other applications. The organisation also has a number of policies and procedures which are specific to it and which the post holder needs to get a good understanding of so that advice and guidance being given in relation to the IT systems supporting these is relevant and in accordance with the policy. A good understanding of the structure and workings of the organisation needs to be developed as this underpins the security and structure of all of the HR systems.
• Educated to degree level or equivalent relevant experience in IT related field. Experience of system maintenance and implementation. Experience of human resources systems would be highly advantageous.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance