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Assistant Manager - Lease Administration
Newmark
Overseeing end-to-end lease management activities and ensuring compliance with lease terms, accuracy of financial data, and timely reporting.
15d ago
120,000
Experienced (8-12 years), Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Chennai, Tamil Nadu, India
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Real Estate Advisory
Property Management
Investment Sales
Valuation & Advisory
Capital Markets
Leasing
Corporate Services
Tenant Representation
Sector Specialisms
Flex Space
Healthcare
Life Science
Technology & Innovation
Industrial & Logistics
Retail
Office
Multifamily
Role
What you would be doing
process optimization
lease audit
financial analysis
team leadership
client issues
regulatory compliance
- Identify gaps in existing processes, propose solutions, and implement automation or efficiency initiatives.
- Lease Audit & Reconciliations: Lease Audit involves a comprehensive review of lease documents, financial records, and landlord billings to confirm adherence to contractual obligations. The audit process validates accuracy of CAM, tax, and insurance charges, highlights potential overpayments or non-compliance, and provides recommendations for corrective actions, ensuring transparency and financial control.
- Performance Metrics: Responsible for meeting project timelines and maintaining high-quality deliverables. Ensure 100% data accuracy across all assigned tasks through thorough review and compliance with established standards.
- Act as the primary point of contact for client escalations, queries, and updates.
- Lead transitions, migrations, or new client onboarding projects.
- Financial Management: Perform detailed financial analysis of lease obligations, rent escalations, and other lease-related financial metrics, including: (i) recurring payments processing, (ii) real estate tax payments processing, (iii) non-recurring payments processing, (iv) landlord payment inquiries, (v) incoming client inquiries and requests, and (vi) cost schedule updates.
- Allocate work, monitor performance, and conduct quality reviews to maintain 100% data integrity.
- Lead, mentor, and manage a team of analysts, ensuring productivity, accuracy, and timely delivery of lease administration activities
- Collaborate with landlords, legal, finance, real estate, and internal teams to resolve issues and drive alignment.
- Critical Dates Reporting: Track and report key lease dates such as commencements, expirations, renewals, and rent escalations to ensure compliance and timely decision-making.
- Provides mentorship and quality oversight to junior analysts and team members.
- Database Management: Oversee and manage a diverse lease portfolio, including lease abstraction and setup, amendment abstraction and setup, estoppel review, vendor setup, and ensuring compliance with lease terms and conditions.
- Support internal and external audits by ensuring documentation accuracy and timely responses.
- Ensure compliance with lease accounting standards (ASC 842, IFRS 16) and corporate governance requirements.
What you bring
excel
ms office
lease systems
12+ years
bachelor degree
sop development
- Strong communication and client management skills for interacting with landlords, auditors, and stakeholders.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with strong skills in Excel (Pivot Tables, VLOOKUP, formulas, and reporting).
- Experienced in developing SOPs, training materials, and process documentation.
- 12+ years in lease administration/abstraction, property management, or corporate real estate.
- Education: Bachelor of Commerce, bachelor’s degree in real estate, Finance, Accounting, Business, or related field. MBA or equivalent preferred.
- Expertise in global lease management systems (MRI, Yardi, Visual Lease, Tririga, ProLease, Co-star etc.).
- Experience working with Fortune 500 occupier clients across multiple regions.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- 100% data accuracy across all assigned tasks through thorough review and compliance with established standards.
Company
Overview
Founded 1929
Year Established
The company has grown to be a global leader in commercial real estate services, with a strong legacy built over nearly a century.
- Offers a comprehensive suite of services including leasing, capital markets, property management, and advisory.
- _INVOLVED_ in significant projects across various sectors such as commercial, residential, industrial, and retail.
- سابق Opera specialized in complex transactions, capital structuring, and operational strategies.
- _INVOLVED_ advisory services are widely recognized for providing deep market insights and tailored solutions.
- INVOLVED_ in handling diverse, high-stakes real estate challenges, from urban developments to large-scale industrial projects.
- Client-focused innovation
- Integrity and transparency
- Collaboration and teamwork
- Commitment to excellence
- Entrepreneurial spirit
- Diversity of thought
- Accountability and results-driven
2040
Net Zero Emissions Target
Aiming to achieve net zero emissions by a specific year, demonstrating a commitment to reducing environmental impact.
- Prioritizing green building certifications and sustainable practices
- Implementing energy efficiency measures across properties
- Promoting renewable energy and sustainable construction practices
- Tracking and reducing carbon footprint
- Developing diverse talent pipelines
- Ensuring equitable opportunities for career advancement
- Gender diversity initiatives with a focus on leadership roles
- Increasing representation of women and minorities in management positions
- Regular training and programs to foster an inclusive culture
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