Administrator cum Receptionist

Description

The Administrator cum Receptionist will work alongside the Senior Admin to support the day‑to‑day operations of the regional office, ensuring smooth meetings, events, and executive/visitor logistics. The role also includes managing the front‑desk area, mailroom, and overall facilities reception to keep the office running efficiently.

As the Back‑Up Receptionist, you will maintain a clean, presentable front office, greet visitors, address inquiries, and direct them to the appropriate departments. You will also provide phone coverage, handle mail and courier distribution, manage office equipment records, and ensure seamless front‑desk operations during absences or peak periods.

You will represent JLL professionally, uphold a customer‑centric approach, and adhere to company policies, safety procedures, and confidentiality standards. The position is on‑site in Singapore, and JLL encourages applicants of all backgrounds to apply, offering AI‑enhanced recruitment and a commitment to equal opportunity and privacy.

• Support executive and customer visits: pre‑registration, greet, escort, on‑site assistance.
• Set up meeting rooms: arrange seating, print name tents, handle catering, reset after use.
• Coordinate in‑house events: prepare spaces, liaise with Facilities and GIS, manage registrations and deliveries.
• Arrange restaurant reservations: shortlist venues, secure bookings, update headcounts.
• Organise airport transfers: schedule limo pickups and drop‑offs for senior executives.
• Track meeting attendance and consolidate records when required.
• Draft and format documents; maintain simple tracking sheets.
• Provide front‑desk coverage during receptionist absences, lunches, or high‑traffic periods.
• Answer, screen, and direct incoming calls; take messages and ensure timely follow‑up.
• Receive, log, and distribute mail and parcels; arrange courier bookings and notify recipients.
• Manage office equipment inventory, arrange maintenance, and keep accurate records.
• Handle visitor inquiries, direct them to appropriate personnel, and maintain a professional reception area.
• Uphold a customer‑centric service approach and collaborate with team members to improve interactions.
• Communicate effectively with senior leadership and stakeholders.

Requirements

The ideal candidate is proficient in MS Office, calm and organized under pressure, and eager to learn a variety of tasks. Reliability, attention to detail, high integrity with confidential information, and strong communication skills for interfacing with executives are essential.

• Proficient in MS Office (Excel, Outlook, Word) and comfortable with data entry and filing.
• Demonstrate a calm, organized, detail‑oriented approach in a fast‑paced environment.
• Exhibit high integrity when handling sensitive information and documents.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance