Assistant Property Manager - Maintenance

Description

• Provide administrative support to Property Manager and Resident Manager
• Assist Property Manager and Resident Manager in walking vacant apartments and ensure all apartments are prepared for move-in
• Assist leasing department to obtain all necessary documents to maintain resident files
• Process move-outs: including scheduling move-out inspection, complete move-out paperwork and upload all required documents to Yardi and then notify PM & VP
• Create and maintain work orders for the property
• Liaison between residents, maintenance staff, vendors, and management
• Assists leasing/compliance department in obtaining all necessary documents; lease renewals, annual recertifications, annual student certifications, and general leasing notices
• Maintain organized office space and assist in ordering required supplies, as per PM & RM
• Assist & support all team members in required trainings and scheduling
• Assist with resident inquiries pertaining to rent payments and charges
• Ensure residents are responded to promptly and within 24 hours of requests
• Monitor and update building/s parking space files; oversee parking leases, upload documents, updated vehicle information, update appropriate parking spaces, and enter parking charges
• Answering Phone calls from residents, vendors, agencies
• Maintain monthly extermination reports
• Answer phone calls from residents, vendors, agencies
• Coordinate move ins, move outs and tenant files with main office

Requirements

• 2-5 years’ experience in an administrative role within a Property Management office or related field
• Strong communication skills, both written and verbal
• Self-starter who can work independently and as part of a team
• Bilingual in Spanish/English preferred
• Strong customer service experience
• Bachelor’s degree preferred
• Ability to work on and complete multiple projects in a timely matter
• Proficient with Microsoft Office Suite (word, excel and outlook)
• Previous Yardi experience or Property Management Software required
• Strong organizational skills with attention to detail

Benefits

• Development: virtual courses, tuition reimbursement, lunch and learns and wellness programs.
• Health: We proudly offer a full suite of health benefits! Thats medical, dental, vision, FSA, HSA, and even pet insurance for your furry family, to name a few. We also provide Life Insurance employer paid (basic with option to purchase more), Enhanced Short-Term Disability and Long-Term Disability coverage!
• Balance: paid time off, 9 company holidays, hybrid work schedule with 4 days in the office and 1 remote (subject to your location and role). We offer a fun-fast paced culture that's a perfect mix of high performance.
• Wealth: great pay, 401(k) plan with a very generous employer match and vesting schedule because your retirement is just as important to us as it is to you!

Training + Development

Interview process

Visa Sponsorship

Security clearance