Personal Assistant / Coordinator

Description

Help improve administrative processes and organizational systems for greater efficiency.

• Prepare reports, summaries, and presentations as needed.
• Assist with planning, tracking, and coordinating tasks and initiatives from start to completion.
• Ensure consistency and accuracy across documentation and communications.
• Maintain digital job folders and documentation.
• Maintain organized digital filing systems and ensure accurate documentation and record-keeping.
• Attend and contribute to project meetings, both internal and external.
• Identify and track materials needed for projects to ensure project budgets are met.
• Provide comprehensive administrative support, including scheduling, calendar management, correspondence, and document preparation.
• Create and manage shop drawings and submittals using construction management software.
• Collaborate extensively with the in-house management and engineering teams.

Requirements

Strong written and verbal communication skills.

We are seeking a proactive, highly organized, and detail-oriented Personal Assistant / Coordinator to provide day-to-day administrative, coordination, and operational support. This role is entry-level and ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys being the central point of coordination between people, schedules, and information.

If you are a detail-oriented professional with a passion for construction and project management, we encourage you to apply and join our team in delivering exceptional project outcomes.

1–3 years of experience in an administrative, personal assistant, coordinator, or support role is a plus.

• Experience in the industrial electrical field is a plus.
• Excellent organizational skills with strong attention to detail.
• Strong proficiency in MS Office Suite (Outlook, Excel, Word).
• Bachelor's degree in Construction Management or a related field preferred but not required.
• Be proactive in identifying and resolving project-related issues.
• Ability to manage multiple tasks, prioritize effectively, and work independently.
• Experience in relevant construction software (Procore, Autodesk, Quickbooks) is a plus.

Benefits

• Opportunity to grow within a supportive and dynamic team.

Training + Development

Interview process

Visa Sponsorship

Security clearance