Senior Lease Analyst

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands.

The Senior Lease Analyst is responsible for leading and performing lease administration functions to ensure compliance of lease terms, management of the lease database, and tracking the financial and other obligations for all lease documents.

• Process tenant move outs and security deposit refunds in Yardi.
• Update tenant leases with changes received from property managers and/or brokers.
• Support Lease Admin Manager in answering Owner’s questions and providing lease information upon request.
• Verify current insurance, input COI in Yardi for new leases, file COI in shared drive, email tenant if it is not current, set them up for recurring insurance emails.
• Follow up with brokers on new leases/tenants for financial and credit reports and saving such on the shared drive under the tenant’s lease file. · Save all lease documents in hard files and soft files; combine amendments with leases and save complete lease on the shared drive.
• Update all the Exclusives & Restrictions Document for each property in the portfolio based on the lease language if any.
• Follow up with brokers and/or property managers on lease documentation errors.
• Lead process, for allocated properties, of responding to tenant inquiries regarding CAM reconciliations.
• Update CPI table for rent increases.
• Manage and analyze commercial lease agreements, ensuring accuracy, compliance, and financial optimization. Track critical dates, verify financial obligations and prepare independently quarterly and year end CAM reconciliations. Manage the set up and update of recovery expense pools, lease types, etc. in Yardi.
• Review and update rent rolls for allocated properties as needed.
• Act as Primary Point of Contact between ECP and Yardi administrators and programmers for Yardi issues. · Take lead on testing, implementation and configuration of new Smart Lease Yardi module. · Manage monthly audit reports process as per annual schedule / plan, accountable for action plan for discrepancies / audit findings.
• Manage ongoing reconciliation process of square footage of properties and units between Yardi and marketing brochures. Update building re-measurements n Yardi.
• Work with AR Team regarding tenant ledger inquiries or errors.
• Manage, for allocated properties, end-to-end CAM reconciliation annual process, send tenants CAM reconciliation letters via email and post charges and/or credits to tenant ledgers; update Yardi with new CAM estimate amount.

• At least 3 years of experience with Yardi software for commercial real estate
• At least 3 years of experience with Shopping Mall lease agreements.
• Be able to work with minimal supervision and independence
• At least 10 years of relevant experience in the commercial real estate lease administration industry and/or accounting and property management fields.
• At least 5 years of leading and / or managing annual CAM reconciliation processes for landlords (not as a tenant), including the entering and interpretation of lease agreements.
• At least 3 years of experience with percentage rent lease agreements.
• Bachelor’s Degree in Real Estate, Business Administration or similar field