Executive Administrative Assistant at Dilling Group Inc. in Indianapolis, IN | Kablio

Role

Description

document management

supply logistics

job costing

package delivery

purchase orders

invoicing

Complies and promotes company Safety Policy
Filing, scanning and document management to mainframe system
Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices
Responsible for coordinating repairs for building and grounds maintenance with building owners "Prologis"
Perform checks and balances verifying job costs
Oversee delivery and transportation of packages to recipients
Assist construction teams with project submittals, O&M manuals, etc.
Create purchase orders for construction teams
Review and analyze job cost reports for accuracy
Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination
Request bid and job numbers as directed by construction teams
Greet new employee's, direct them to orientation, and assist with office integration
Assist with accounts receivable collections when needed
Invoicing of Time & Material and Contract jobs

Requirements

high school

ms word

excel

admin experience

construction exp

problem solving

Strong organizational skills and ability to meet deadlines
Ability to pass a full background screening and drug screening
Must have the ability to multitask and work independently, as well as in a team environment
High school diploma or GED equivalent preferred
Ability to maintain confidentiality concerning financial and customer transactions
Analytical and problem-solving skills
Must be proactive, self-motivated, detail oriented and reliable
1 or more years of administrative assistant experience
Strong oral and written communication skills
Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred
Ability to communicate courteously and proactively with all levels within the company
Ability to follow established procedures for work being performed
Proficiency in MS Word and Excel, etc. preferred
Ability to perform high work volume with minimal errors and supervision
Requires mathematical and English language skills
Ability to learn and perform work in multiple mainframe system screens

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

must pass full background screening and drug screening.

Company

Overview

Founded 1948

Founding Year

The company was established in 1948, marking the beginning of its growth from a regional contractor to a national provider.

Joined 2018

Affiliation Year

Became a self-performing contractor under Comfort Systems USA in 2018, expanding its service capabilities.

$130–200M

Annual Revenue

Generates an estimated annual revenue of between $130 million and $200 million.

As a self-performing contractor under Comfort Systems USA, it delivers turnkey services from design‑build to commissioning.
Typical projects span manufacturing plants, hospitals, schools, data centers and food‑grade facilities across the U.S.
Specializing in mechanical, electrical, automation and HVAC systems, it tackles everything from utility piping to building temperature controls.
Its design‑build division creates 3D CAD and BIM models, handling permits, procurement and fast‑track execution.
Unusual for its size, it self-performs everything—from confined space jobs to multimillion‑dollar greenfield construction.
A history of rigorous safety and quality is reflected in STEP Diamond and Platinum Safety awards.

Culture + Values

Innovation-driven solutions
Commitment to safety
Customer-centric approach
Integrity and accountability
Collaboration and teamwork

Environment + Sustainability

2040 Target

Net Zero Emissions Goal

Aiming to achieve net-zero emissions by the year 2040, showcasing a commitment to combating climate change.

Investing in renewable energy sources
Implementing sustainable manufacturing practices
Reducing carbon footprint through energy-efficient operations
Tracking and reporting environmental impact regularly

Inclusion & Diversity

Articles

Projects

Markets

Careers

Role

Description

document management

supply logistics

job costing

package delivery

purchase orders

invoicing

Complies and promotes company Safety Policy
Filing, scanning and document management to mainframe system
Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices
Responsible for coordinating repairs for building and grounds maintenance with building owners "Prologis"
Perform checks and balances verifying job costs
Oversee delivery and transportation of packages to recipients
Assist construction teams with project submittals, O&M manuals, etc.
Create purchase orders for construction teams
Review and analyze job cost reports for accuracy
Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination
Request bid and job numbers as directed by construction teams
Greet new employee's, direct them to orientation, and assist with office integration
Assist with accounts receivable collections when needed
Invoicing of Time & Material and Contract jobs

Requirements

high school

ms word

excel

admin experience

construction exp

problem solving

Strong organizational skills and ability to meet deadlines
Ability to pass a full background screening and drug screening
Must have the ability to multitask and work independently, as well as in a team environment
High school diploma or GED equivalent preferred
Ability to maintain confidentiality concerning financial and customer transactions
Analytical and problem-solving skills
Must be proactive, self-motivated, detail oriented and reliable
1 or more years of administrative assistant experience
Strong oral and written communication skills
Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred
Ability to communicate courteously and proactively with all levels within the company
Ability to follow established procedures for work being performed
Proficiency in MS Word and Excel, etc. preferred
Ability to perform high work volume with minimal errors and supervision
Requires mathematical and English language skills
Ability to learn and perform work in multiple mainframe system screens

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

must pass full background screening and drug screening.