Project Administrator 1

Description

Project Administrator I is an entry-level role designed to provide foundational project assistance, document management, scheduling support, and client communication under supervision. This position supports engineering and technical teams across various disciplines, ensuring the smooth execution of project activities within AET’s standards of quality, integrity, and innovation.

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This position will occasionally be required to operate in a field environment.

• Serve as a secondary point of contact for clients, handling basic inquiries and routing complex issues to appropriate team members.
• Proofread, format, and distribute documents as needed, ensuring accuracy and alignment with AET branding.
• Process invoices, expense reports, and other administrative tasks related to project activities.
• Assist with project milestones, and work assignments, ensuring alignment with project timelines and AET project standards.
• Facilitate communication between project teams, clients, and other stakeholders, ensuring all parties are informed of project requirements and updates.
• Ensure all project files are maintained according to AET’s compliance standards and readily accessible.
• Utilize project management software and organizational tools to support project tracking and reporting.
• Review and organize project documentation, including contracts, proposals, reports, and client correspondence.
• Assist in maintaining calibration and compliance logs for equipment and project-specific needs.
• Collaborate with multidisciplinary teams to gain exposure to engineering practices and processes.
• May assist in lab processes after proper training and appropriate PPE is acquired. Should not be more than 10% of total hours.
• Support project setup and tracking using AET’s project management systems (e.g., Dynamics, Qest).
• Engage in training programs and mentorship opportunities to build technical knowledge and administrative skills.
• Monitor project progress and communicate updates to supervisors and stakeholders.

Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

• Strong organizational, communication, and time-management skills.
• Ability to work effectively and independently in a fast-paced, deadline-driven environment.
• Proficient with Microsoft Office 365 applications (Word, Excel, Outlook, PowerPoint).
• Previous administrative or project coordination experience is beneficial but not required.
• High School diploma or equivalent required.
• Knowledge of construction or engineering terminology.
• Ability to communicate effectively with coworkers, clients, and the general public. Experience with AET’s business systems (e.g., Dynamics, Qest, BoreDM).

Benefits

Base compensation is expected to be in the range of $22.00-$24.00 per hour based on skill set and experience. AET offers a comprehensive benefits package, including health benefits, insurance, Employee Stock Ownership Plan (ESOP), long term savings, paid time off, and professional development opportunities. The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.

Compensation details: 22-24 Hourly Wage

Training + Development

Interview process

Visa Sponsorship

Security clearance