Description
document management
portal management
data audits
reporting
process improvement
client communication
In this position you will maintain and update the company's qualifications on third‑party vendor portals and government forms, collaborate with multiple departments to achieve business goals, and lead improvements to the qualification submittal process while championing data‑management activities.
The role also includes managing marketing material files, maintaining information systems, and supporting marketing and client development initiatives, with occasional travel for client meetings or industry events.
- Create, update, and maintain business profiles and qualification packages for client prequalifications.
- Ensure all required documents, forms, certifications (e.g., SF330, SF254, SAM.gov, licenses) are current and accurately reflect company capabilities.
- Monitor changes in client prequalification requirements and ensure submissions meet standards.
- Coordinate with internal departments to gather information for prequalification submissions and assist with proposal development and close‑out.
- Generate regular reports on prequalification status, analyze opportunities and project fees, and recommend process improvements.
- Conduct audits of marketing data, including MBE vendors, ESG development, employee licenses, and certifications.
- Communicate with clients to clarify requirements and resolve prequalification issues.
Requirements
2+ years
aec
crm
sharepoint
microsoft office
bachelor's
We are looking for a detail‑oriented, proactive candidate who can ensure all documentation is current, accurate and compliant with client requirements, possessing at least two years of experience in marketing, procurement or related fields, preferably within the AEC industry.
A bachelor’s degree in a related field is preferred, and experience with client prequalification platforms, CRM, and SharePoint is a plus. Key competencies include strong attention to detail, excellent communication skills, resourcefulness, proficiency with Microsoft Office and procurement platforms, and the ability to manage multiple tasks independently.
S&ME offers a collaborative, honest, people‑focused culture with over 50 years of experience in geotechnical, civil, environmental, and construction materials engineering, employing more than 1,000 employee‑owners across ten states.
- Minimum two years of experience in marketing, procurement, or related field, with focus on client prequalification; AEC industry experience preferred.
- Experience with client prequalification platforms, CRM, and SharePoint is a plus.
- Bachelor’s degree in a related field preferred.
- Strong attention to detail and organizational skills.
- Excellent interpersonal, verbal, and written communication.
- Resourceful and adaptable problem‑solver.
- Proficiency in Microsoft Office Suite and procurement platforms.
- Ability to work independently and manage multiple tasks simultaneously.
- Knowledge of industry standards and compliance requirements.
Benefits
The benefits package includes comprehensive health and wellness programs, employee stock ownership, 401(k) retirement plan, paid holidays, PTO with rollover, maternity and paternity leave, mentorship and career development programs, tuition reimbursement, referral bonuses, and additional perks such as pet insurance and a company vehicle for project‑based roles.
This full‑time position offers competitive pay based on experience and requires compliance with fleet management, substance policy, and reference check requirements; only candidates with valid employment eligibility will be considered.
- Comprehensive medical, dental, vision plans with HSA/FSA options and no premium increase in 2026.
- Wellness program offering $50 monthly premium discount in 2027.
- Pet insurance coverage.
- 100% employee stock ownership plan with 5% company contribution.
- 401(k) retirement plan.
- Term life and long‑term care coverage (available Spring 2026).
- Paid holidays, PTO rollover, paid maternity & paternity leave.
- Mentorship, career development programs, tuition reimbursement, credential incentive.
- Employee recognition program, $2,000 referral bonuses, company vehicle & fuel card for project roles.
Training + Development
Information not given or found
